Bilingual French/English Administrative Assistant.

RESPONSIBILITIES:

• Report to General Manager
• Support the Academic team and the Sales & Marketing team
• Write reports in English and French
• Assist students and clients with copying, scanning, printing and laminating documents
• Files administrative paperwork
• Record and organize financial data; assist accountant with financial data
• Responsible for ordering and stocking supplies, organizing book inventory
• Receives and resolve or report complaints to manager/ (staff, students)
• Helps students and clients understand policies and procedures
• Receives and makes calls to students
• Responds to students’ and clients’ inquiries
• Assist with students’ application and registration
• Assists with school events and activities and actively participate to these when necessary (daytime or evening events)
• Assists teachers in prepping their classroom
• Maintains presence for the academic office
• Develops and update students’ and teachers’ rosters
• Notifies director and coordinator about teachers’ absence or delay
• Assists in teacher’s replacement
• Greets visitors warmly and make sure they are comfortable
• Schedules meetings and follow up appointments for managing director
• Coordinates mail flow in and out of office.
• Handles correspondence (sends email and faxes)
• Responsible for the cleanliness of the entire office
• Oversee the cleaner and ordering inventory of hygiene products

QUALIFICATIONS:

Administrative Assistant needs to meet the following criteria:

• 4 year college degree
• Proven administrative work experience, at least 2 years
• Be bilingual English and French
• Bookkeeping skills or Human Resources skills
• Proven experience working in English and French
• Must be able to answer students’ and clients’ call in French and English
• Intermediate to Advanced computer skills (Windows, Outlook, MS Word, Excel, PowerPoint)
• Type close to 60 w/minute
• Reporting Skills
• Administrative Writing Skills
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Dynamic