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1 month ago

Job Summary

As a Personal Assistant (PA), you will provide high-level administrative support to the General Manager and other senior staff. You will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with day-to-day operations. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.

  • Minimum Qualification : Degree
  • Experience Level : Mid level
  • Experience Length : 3 years

Job Description/Requirements

Responsibilities:

Administrative Support:

  • Manage and organize the General Manager’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research, collect and analyze data to prepare reports and documents.


Meeting Coordination:

  • Organize and coordinate meetings, conferences, and events, ensuring all details are covered.
  • Prepare agendas, take minutes, and distribute them in a timely manner.
  • Liaise with internal and external stakeholders to ensure smooth communication and coordination.


Communication Management:

  • Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Screen and prioritize communications and respond on behalf of the General Manager as appropriate.
  • Maintain confidentiality of sensitive information.


Travel Arrangements:

  • Arrange travel itineraries, bookings, and accommodations for the General Manager and other senior staff as required.
  • Ensure all travel arrangements are well-coordinated and within budget.


Office Management:

  • Maintain office supplies and manage inventory.
  • Oversee the maintenance and organization of office spaces.
  • Coordinate with other administrative staff to ensure efficient office operations.


Guest Relations:

  • Assist with VIP guest arrangements and special requests.
  • Ensure that high-profile guests receive personalized service and attention.


Project Assistance:

  • Provide support on special projects and initiatives as assigned by the General Manager.
  • Assist in the preparation and execution of hotel events and functions.


Qualifications:

  • Bachelor’s degree in Business Administration, Hospitality Management, or related field preferred.
  • Minimum of 3 years of experience as a Personal Assistant or in a similar administrative role, preferably in the hospitality industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • High level of discretion and confidentiality.
  • Ability to work independently and as part of a team.
  • Flexibility to work outside normal business hours when required.




Location: Tema community 6

Job Type: Full-time

Salary Range: Competitive, based on experience



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