Fleet Manager

Job Summary

The Fleet Manager is responsible for the overall management, maintenance, utilization, safety, and profitability of the company's fleet of vehicles. The role ensures that all vehicles are roadworthy, compliant with regulatory requirements, and available to support the company's tourism, corporate transport, and rental operations while maximizing fleet efficiency and minimizing operating costs.

The Fleet Manager will oversee drivers, maintenance schedules, licensing, insurance, fuel management, GPS tracking, and fleet performance to ensure exceptional service delivery and operational excellence.

Key Responsibilities

1. Fleet Operations Management

• Oversee the day-to-day operations of the entire vehicle fleet.
• Ensure vehicles are allocated efficiently to tours, transfers, rentals, and corporate assignments.
• Monitor fleet utilization and maximize vehicle productivity.
• Ensure adequate vehicle availability during peak operational periods.

2. Vehicle Maintenance & Repairs

• Develop and implement preventive maintenance schedules.
• Ensure timely servicing, repairs, and inspections of all vehicles.
• Monitor workshop performance and external service providers.
• Maintain accurate maintenance records for every vehicle.
• Minimize vehicle downtime through proactive maintenance planning.

3. Fleet Asset Management

• Maintain a comprehensive fleet register.
• Monitor vehicle age, mileage, and replacement schedules.
• Recommend fleet expansion or disposal based on operational needs.
• Coordinate vehicle procurement and disposal processes.

4. Driver Management

• Supervise and evaluate drivers.
• Ensure drivers comply with company policies and road safety regulations.
• Organize driver orientation and periodic training programs.
• Monitor driver performance, punctuality, customer service, and discipline.
• Investigate accidents and driver-related incidents.

5. Fuel & Cost Management

• Monitor fuel consumption and investigate variances.
• Implement fuel-saving initiatives.
• Manage fuel cards and fuel reconciliation processes.
• Control fleet operating expenses and recommend cost-saving measures.
• Monitor tyre usage and replacement schedules.

6. Compliance & Safety

• Ensure all vehicles have valid:
• Roadworthy certificates
• Insurance
• Vehicle licenses
• Permits
• Fire extinguishers
• First aid kits
• Ensure compliance with DVLA and transport regulations.
• Promote a culture of road safety and accident prevention.

7. GPS & Fleet Monitoring

• Monitor vehicle movements using GPS tracking systems.
• Ensure drivers adhere to approved routes and speed limits.
• Investigate unauthorized vehicle usage.
• Generate fleet movement and utilization reports.

8. Budget & Financial Management

• Prepare annual fleet budgets.
• Monitor maintenance and operational expenses.
• Review supplier invoices for accuracy.
• Negotiate favorable contracts with garages, tyre suppliers, insurance companies, and fuel providers.

9. Reporting

Prepare weekly and monthly reports covering:

• Fleet utilization
• Fuel consumption
• Maintenance costs
• Vehicle downtime
• Accident reports
• Driver performance
• Repair schedules
• Fleet availability
• Cost savings initiatives

Key Performance Indicators (KPIs)

• Fleet availability above 95%
• Vehicle downtime below 5%
• Maintenance completed on schedule
• Fuel consumption within approved benchmarks
• Reduction in maintenance costs
• Zero expired insurance or roadworthiness certificates
• Reduction in accidents and traffic violations
• Customer satisfaction with transportation services
• Timely replacement of aging fleet assets

Qualifications

• Bachelor's Degree in Transport Management, Logistics, Mechanical Engineering, Business Administration, or a related field.
• Professional certification in Fleet Management is an advantage.

Experience

• Minimum 8 years' experience managing a fleet of vehicles.
• Experience in the tourism, transport, car rental, or logistics industry is preferred.
• Experience managing drivers and vehicle maintenance operations.

Skills & Competencies

• Strong leadership and supervisory skills
• Excellent organizational and planning abilities
• Strong negotiation and vendor management skills
• Financial and budget management skills
• Knowledge of vehicle maintenance and mechanical systems
• Excellent problem-solving abilities
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and fleet management software
• Ability to work under pressure and manage multiple priorities

Personal Attributes

• High integrity and accountability
• Strong attention to detail
• Customer-focused mindset
• Results-oriented and proactive
• Excellent decision-making skills
• Ability to work independently with minimal supervision
• Commitment to safety, quality, and operational excellence

Working Conditions

The Fleet Manager will divide time between the office, vehicle yards, workshops, airports, hotels, and operational sites. The position may require after-hours availability to respond to emergencies, vehicle breakdowns, or operational issues.

Overall Objective

The Fleet Manager is responsible for ensuring that Avis/Budget Group fleet operates safely, efficiently, and cost-effectively, providing reliable transportation that supports exceptional customer experiences while protecting the company's investment in its vehicle assets.

Mode of Application

Send your resume to mawuli@avisghana.com

Closing date for application is June 30th, 2026

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