Executive Assistant
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Job summary
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide seamless, high-level administrative support to our executive leadership team. In this pivotal role, you will serve as a key operational partner and gatekeeper, optimizing the executive’s time, managing complex calendars, and facilitating clear communication across internal departments and external partners. The ideal candidate anticipates business needs before they arise, handles sensitive information with complete confidentiality, and thrives in a fast-paced corporate environment.
Min Qualification:
Degree
Experience Level:
Mid level
Experience Length:
4 years
Language Requirement:
English
Work Type:
Full Time
Working Hours:
8 to 5
Applicant Location:
Ghana
Job descriptions & requirements
Key Responsibilities:
- Protect the CEO's time, information and decision process by managing executive administration, meetings, correspondence, action follow-up and confidential records.
- Manage the CEO calendar, appointments, travel, meetings and priority reminders.
- Maintain separate Group and subsidiary files, calendars and approval records where the CEO acts in both capacities.
- Prepare agendas, briefing packs, decision summaries, draft correspondence and action registers.
- Follow up departmental heads on instructions and due dates without assuming their authority.
- Screen submissions for completeness, approvals and supporting evidence before presenting them to the CEO.
- Maintain confidential executive records and controlled access to sensitive information.
- Coordinate Board, management, bank, supplier and major customer meetings.
Qualifications
- Degree in business administration, management, communications or a related field.
- At least four years supporting a CEO, Managing Director or senior executive.
- Excellent written English, document preparation and minute-taking ability.
- Advanced competence in Word, Excel, PowerPoint, email, calendars and digital filing.
- Strong verified confidentiality and integrity record.
Required competencies and conduct
- Discretion
- Organization
- Follow-through
- Executive judgement
- Concise writing
- Professional confidence
- Attention to detail
Performance measures
- Executive actions followed up by due date
- Accuracy and timeliness of meeting records
- Quality of briefing packs
- Correspondence turnaround
- Calendar conflicts avoided
- Confidentiality incidents
Authority and control restrictions
- May coordinate approvals but cannot approve expenditure, prices, recruitment or contracts.
- Must not issue an instruction as the CEO's decision unless the decision is recorded
- Must preserve separate records when the CEO acts for the Group and the subsidiary.
Location: Accra
Salary: Attractive
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