Assistant - Time & Attendance

Job Responsibilities

Time Tracking & Verification:

• Monitor and manage the biometric attendance system daily.
• Review timecards, logs, punches, and shift records for accuracy.
• Validate clock-in/clock-out data and ensure compliance with shift schedules.

Payroll Input Support:

• Calculate total working hours, overtime, late entries, early exits, and absences.
• Prepare attendance summaries and submit accurate data to payroll teams.
• Ensure all attendance-related statutory considerations are followed.

Error Resolution & Coordination:

• Identify discrepancies such as missed punches, incorrect entries, or system failures.
• Work with employees and supervisors to correct attendance issues.
• Maintain documented records of adjustments and corrections.

Attendance & Leave Management:

• Track all types of employee leave—annual, sick, emergency, casual, and unpaid leave.
• Reconcile manual leave forms, system entries, and approvals.
• Assist in monitoring absenteeism trends and reporting irregular patterns.

Reporting & Documentation:

• Generate daily, weekly, and monthly attendance reports.
• Provide manpower, overtime, and shift-wise attendance data to related functions.
• Maintain updated employee attendance files and digital records.

Administrative & HR Operations Support:

• Assist in onboarding by capturing new employee biometric data and creating ID cards.
• Maintain and issue employee ID cards and access cards.

Qualifications and Experience:

• HND or bachelor’s degree in human resources or a related field.
•  Minimum 3 years of Hands-on experience with biometric attendance or payroll system in a manufacturing or industrial plant.
• Age Limit: 35 years maximum.

Location: At Factory Site – Tsopoli, New Ningo Bueko, Tema-Aflao Road.

Salary: GHc 3000-4000 (gross)