Admin Officer

Responsibilities

• Administrative & Office Operations: Ensure daily office operations, correspondence, filing (physical & digital), and confidentiality; coordinate office supplies, meetings, events, and travel arrangements; provide administrative support to management.
• Security, Facilities & Office Management: Manage office safety, property leasing, and maintenance; coordinate service providers and ensure a safe, compliant working environment.
• Fleet & Mobility Management: Oversee company vehicles, documentation, insurance, maintenance, and usage tracking; provide logistics and transportation support for business trips.
• Visa & Immigration Affairs: Handle employee visas, renewals, and government liaison; manage immigration processes and records; book business flights and hotels for staff.
• Supplier & Local Network Management: Maintain supplier relationships, conduct vendor evaluation, and control costs; leverage local resources to resolve operational issues.
• Fixed Assets Management: Coordinate asset purchase, receipt, and registration; update asset records, track usage/transfer, and organize stocktakes; prepare inventory reports and reconcile with Finance.
• Petty Cash Management: Manage petty cash in line with company policies, verify receipts, and perform regular reconciliations with Finance.
• Reporting & Coordination: Prepare administrative, inventory, and operational reports; support internal audits and compliance checks; complete other assigned tasks.

Qualifications

• Secondary school diploma or bachelor’s degree in Commerce, Administration or related field;

Required Skills

• Strong written communication skills for correspondence, reporting and external documents;
• Basic accounting knowledge, familiar with invoicing, budgeting, expense and cash management;
• Detail-oriented, well-organized with professional service awareness;
• Ability to multi-task, manage time effectively and maintain confidentiality;
• Proficient in MS Office (Word, Excel, PowerPoint); experience with HR, payroll or administrative systems is a plus.

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