Shipping Administration Officer

Responsibilities

Import (Incoming)

• Check arriving vessels, be very conversant with their locations, vis-à-vis the files being worked on
• Processing of all necessary documents
• Standards board
• Import Declaration Form (IDF)
• Environmental Protection Agency (EPA) Form
• Animal Production Permit (APP)
• Pass of customers declarations (Bill of Entry (BOE)
• Ensure that documents have been received by importers
• Keep in constant communication with importers
• Print and prepare:
• Electronic module on Ministries, Departments and Agencies (eMDA), in ICUMS.
• Work on exemptions (IDF, Ghana Standards etc.)
• Type letters of exemptions and authorization
• Work on quotations for importers
• Shipping line releases (emails & letters)
• Communicate to operations to clear goods
• Request for shipping line invoices from the vessels when they arrive

Exporting (Outgoing)

• Typing of all export letters necessary
• Booking slot(s) on the vessel for carriage of goods
• Follow up with all necessary emails
• Answering queries in the Integrated Customs Management System (ICUMS)
• Images
• Dimensions etc.
• Passing of customs declaration
• Track the sailing of vessels (location etc.)
• Provide client with proper feedback regarding arrival of goods at port of destination
• Ensure proper inhouse documentation
• Study the invoice/packing list/bill of lading
• Make all necessary corrections on invoice and bill of lading prior to submission
• Ensure that amount declared to client tallies with the final amount accessed by Ghana Customs for proper audit
• Typing of other document related letters
• Answering customers questions
• License renewal letter
• Any other duties as assigned by management

Required Skills

Education / Experience

• Bachelor’s Degree logistics, procurement, shipping management, or business administration
• 3-4 years’ work and industry experience
• Experience using the ICUMS

Personality

• Must be able to manage multiple tasks, deadlines and expectations while balancing the needs of different teams and stakeholders
• Must have strong math and critical reasoning skills
• Must be able to keep up with new trends and learn new skills and tools
• Must have excellent communication skills
• Must be driven, detailed and accurate
• Must have strong analytical and problem-solving skills
• Must have a client service orientation
• Must be able to travel when needed
• Must be of high integrity and must have the ability to communicate with diverse personalities
• Must be proficient in all Microsoft Office applications

Location: Accra

Salary: Attractive