Local Purchasing Supervisor

We are currently seeking to hire a Local Purchasing Supervisor to join Sigma Cylinders in Accra, Ghana.

The successful candidate will be responsible for the following duties, including but not limited to:

• Execute approved procurement requests and convert PR to PO in BC in line with DOA to ensure compliant purchasing.
• Prioritize and follow-up on urgent operational needs (production, maintenance, administration) to protect continuity.
• Maintain an updated tracker of open PRs/POs, delivery commitments, and risks; escalate delays early.
• Source local suppliers in line with approved supplier lists and market availability and obtain compliant quotations.
• Validate quotations for completeness (specifications, lead time, payment terms, warranty/service where applicable) to enable like-for-like comparison.
• Support negotiations within delegated authority and prepare award recommendations for Procurement Manager review.
• Confirm PO acknowledgments, delivery dates, and key conditions with suppliers to reduce slippage and disputes.
• Expedite suppliers on critical items and services, and coordinate delivery schedules with requestors and Warehouse.
• Document variations/changes and secure approvals before execution to protect governance and audit readiness.
• Maintain supplier records, contracts, pricing conditions, and supporting documents in BC to ensure traceability.
• Ensure procurement records are complete (quotation references, approvals, contract/terms linkage) to strengthen audit readiness.
• Monitor validity of supplier quotations/agreements and flag expiries or pricing changes to the Procurement Manager.
• Coordinate with Warehouse on GRN (Goods Receipt Note) processing and correct PO/receipt matching.
• Coordinate with Finance on invoice matching (PO–GRN–Invoice) and resolve mismatches promptly.
• Ensure timely closure of purchasing transactions to support clean month-end and accurate reporting.

Education

Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or related field.

Experience

Minimum of 5 years of hands-on experience in purchasing/procurement operations within Ghana, preferably in industrial, trading, or multi-site environments.

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