Hr Specialist

Key Responsibilities

1. Employee Relations

• Handle employee complaints, grievances, and workplace conflicts.
• Support disciplinary procedures, including warning letters, investigations, and hearing records.
• Maintain employee relations records and follow up on employee issues.
• Assist in resolving disputes between employees and supervisors.

1. Attendance & Discipline Management

• Monitor employee attendance, lateness, absenteeism, and unauthorized leave.
• Coordinate with departments to address attendance and discipline issues.
• Prepare attendance and disciplinary reports.

1. HR Administration

• Maintain employee files, contracts, warning letters, and other HR documents.
• Assist with onboarding, employee transfers, resignations, and exit procedures.
• Ensure accurate and confidential employee records.

1. Policy & Labor Compliance

• Ensure HR practices comply with company policies and applicable Ghanaian labor laws.
• Support the implementation and communication of company rules and regulations.
• Assist with HR audits and compliance documentation.

1. Employee Communication

• Communicate HR policies and procedures to employees.
• Support employee engagement activities and workplace communication.
• Prepare regular reports on grievances, disciplinary cases, and employee attendance.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• 1–3 years of experience in HR, employee relations, or HR administration; factory experience is an advantage.
• Good knowledge of Ghanaian labor laws and employee relations practices.
• Strong communication, problem-solving, and interpersonal skills.
• Good record-keeping, reporting, and organizational skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Ability to handle confidential information professionally and work under pressure.
• Fluency in English; knowledge of local Ghanaian languages is an advantage.

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