HR Administrator

Responsibilities:

• We seek an experienced professional to combine cross-functional competencies in HR, Accounts Management, Office Management, and Administration. The ideal candidate must possess excellent organization, communication, and IT skills.

HR

• Recruitment, selection, promotion, and firing
• Employee onboarding and training
• Employee job reviews
• Employee compliance
• Monitor and report employee absences and timeliness
• Monitor and report on cleanliness of hallways and bathrooms
• Monitor and report on employee deportment in hallways
• Documented and filed correspondences
• Record of absences
• Record of poor behavior
• Organizational compliance with labor laws
• Staff data entry, and maintenance
• Employee contracts
• Non-disclosure agreements
• Compensation
• Employees’ personal data

Accounts Management:

• Payroll
• Travel authorizations, accommodations, and conference registrations
• Accounts payable and accounts receivable records.
• Office expenditures, payment requests for reimbursement
• Purchase orders, purchase requisitions, ensures proper procedures for paying service providers, consultants, and contractors
• Balance and reconcile expense reports regularly
• Contracts (office vendors, suppliers, maintenance companies)

Special Programs - LUNCH

• Negotiate contracts with Caterer
• Coordinate menu selections for students
• Communicate vacation days to the company in a timely fashion
• Work with Accounts Officer to ensure accurate payments and money collection
• Collect feedback and generate reports on food quality

Special Programs - BUS

• Ensure timely and accurate information is disbursed to relevant parties
• Communicate vacation days to the company in a timely fashion
• Ensure timely payments are made
• Collect feedback and generate reports on travel conditions for students

Office Management

• Equipment & Supplies
• Office supplies, stationery, office equipment
• Maintenance, and delivery of office equipment and supplies at the School
• Audit invoices for accuracy and compliance
• Filing (Paper based and electronic)
• Employee lists
• General Inventory
• Employee contracts, salary reviews, pay rates, market information
• Vendor/Service workers contracts and contact database

Administration

• Email
• Monitor email correspondence, flag necessary correspondences for attention and action, draft correspondences, initiate inquiries
• Calendar
• Create and maintain a time-bound calendar and schedule for weekly and termly actions
• Development
• Generate weekly summaries of reports for discussion at senior management meetings: Examples are: (Quality of catering services and Quality of bus services)

Contracts

• Negotiate and manage contracts with office vendors, suppliers, caterers, and maintenance companies [Seek permission before finalizing vendor compensation]
• Order and oversee food deliveries for special meetings/events
• Coordinate domestic travel arrangements for employees
• Generate contract reports for documentation and archiving

Preferred Qualifications:

• Master's college degree
• 5 years Administrative experience in an educational institution
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information
• Superb written and verbal communication skills
• Attention to detail and problem solving skills
• Proficiency in MS Office (MS Excel and MS PowerPoint)

Location: Accra

Employment Type: Full Time

Salary Range: Attractive