Administrative Secretary

Responsibilities:

• Ability to liaise internally and externally on administrative matters.
• Arranges travel, meetings and conferences
• Arrange and schedule appointments, meetings, and events.
• Advanced proficiency in managing documents, spreadsheets and databases
• Composes and drafts correspondence independently or from brief oral instructions
• Coordinates orientation events with information received from management to meet publication deadlines
• Direct internal and external calls and emails to designated departments
• Exceptional filing, recordkeeping, and organizational skills
• Filing documents, as well as entering data and maintaining databases.
• Filing, archiving and maintenance of members’ records
• Forecasts needs and requisition supplies as needed
• Observe best business practices and etiquette
• Observe a high-level sense of professionalism
• Prepares facilities and arranges refreshments and or catering for events or meetings, when required.
• Ensure that meeting space is cleaned and put back to its original state at the end of the meeting.
• Records and takes minutes at management level meetings
• Receives and transcribes dictation when assigned
• Responding to queries on the website
• Receiving incoming correspondence and recording them
• Meets the public with tact and courtesy, both in person and over the telephone
• Has customer experience mindset and expresses it
• Maintains accurate and complete records, reports, public documents and files
• Takes minutes at staff and group meeting
• Types, edit and format correspondence, reports, forms, and legal documents with accuracy, and reviews for completeness
• Updating member’s record
• Has working knowledge of printers, copiers, scanners and other office machines.
• Works with other staff on assigned projects and in the course of performing routine administrative tasks
• Any other duties as assigned

Job Requirements

Education

• Bachelor’s Degree from a reputable institution
• Three years’ work and industry experience
• Two years customer service and customer experience background
• Experience using Microsoft suites (Word, Excel, PowerPoint)

Personality:

• Ability to prioritize
• Able to use a computer and main office programs competently.
• Administrative skills and experience
• Be flexible and open to change
• Excellent organization skills
• Excellent communication skills
• Excellent attention to detail
• Exceptional interpersonal skills
• Exceptional written and verbal communication skills
• Has a strong sense of discretion
• Proactive individual
• The ability to multi-task
• Time management and problem-solving skills
• Very high-level sense of professionalism

Location: Accra

Employment Type: Full Time

Salary Range: Attractive.