Accounts / Stocks Officer

Key Responsibilities

Inventory / Stock Management

• Maintain accurate records of stock receipts, issues, transfers, and returns.
• Monitor stock levels and ensure adequate supply to meet operational needs.
• Conduct regular physical stock counts and reconcile with system records.
• Investigate and resolve stock discrepancies or variances.
• Coordinate with procurement and warehouse teams on stock movements.
• Ensure proper documentation for all inventory transactions.

Accounting & Financial Duties

• Record inventory-related financial transactions in the accounting system.
• Prepare and process invoices, purchase orders, and delivery notes.
• Reconcile supplier statements and resolve discrepancies.
• Assist in preparing monthly financial reports related to stock and expenses.
• Monitor inventory costs and assist in cost control measures.
• Support internal and external audits by providing required documentation.

Reporting & Documentation

• Prepare periodic stock and inventory reports for management.
• Maintain organized records of financial and inventory documents.
• Analyze stock usage trends and provide recommendations.
• Ensure compliance with company policies and accounting standards.

Compliance & Internal Controls

• Ensure adherence to financial policies and stock control procedures.
• Implement and maintain internal controls to minimize losses or fraud.
• Monitor expiry dates (if applicable) and manage obsolete stock.
• Support compliance with regulatory and tax requirements.

Coordination & Communication

• Liaise with suppliers, warehouse staff, and finance teams.
• Communicate stock shortages or overstock situations to management.
• Assist in budgeting and forecasting related to inventory.

Qualifications & Requirements

• Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or related field.
• Proven experience in accounting, inventory management, or a similar role.
• Knowledge of accounting principles and stock control procedures.
• Proficiency in accounting software and MS Office (especially Excel).
• Strong numerical and analytical skills.

Skills & Competencies

• Attention to detail and high level of accuracy.
• Strong organizational and time management skills.
• Problem-solving ability.
• Integrity and confidentiality in handling financial data.
• Ability to work independently and as part of a team.
• Good communication skills.

Location: Accra

Salary: Attractive