Youth Program Project Manager/coordinator At Dkt International

Department: Admin & Finance
Organization Relationship
Directly reports to: Country Director
Job Summary
Coordinate the implementation of “Improving Youth Reproductive Health in Ghana” project

• Lead & manage reporting for Youth Program
• Manage stakeholder outreach
  

Specific Duties & Responsibilities
Coordinate the implementation of “Improving Youth Reproductive Health in Ghana” (Youth Program) project:

• Develop project timelines for all deliverables including partner to DKT and DKT to EKN
• Track project deliverables using appropriate tools across all partner agencies
• Manage total project budget tracking and consolidation
• Present bi-weekly reports defining project progress, problems and solutions to CD and relevant stakeholders
• Coordinate and manage monthly and ad-hoc project staff meetings
  

Lead & Manage Reporting For Youth Program

• Lead the regular reporting from DKT to EKN on the Youth Program, including:
• Liquidity report (bi-annually)
• Annual plan (annually)
• Narrative report (annually)
• Financial reporting (annually)
• Develop comprehensive reports by compiling reports from DKT and the partner agencies into collective reports for EKN
• Coordinate with Finance directors within DKT and the partner agencies to generate comprehensive financial statement reporting
• Cross-check financial statements with all other reports to identify and solve any discrepancies
• Manage project evaluations and assessment of results
  

Manage Stakeholder Outreach For The Youth Program

• Act as primary point of contact with partner agencies, cross functional partners, NGO, and public sector stakeholders responsible for excellent and effective relationships
• Plan and manage quarterly Advisory Committee meetings with critical stakeholders
• Plan and manage annual stakeholder events
• Develop communication plan for each stakeholder to ensure appropriate and regular communication regarding the Youth Program
• Create and distribute quarterly stakeholder reports
  

Other Duties

• Perform other duties related to the Youth Program as assigned by Country Director
• Assure confidentiality in handling business related issues
  

Work Guides And References

• Business Plan and Budgets
• Brand and Marketing Materials
• Project Proposals
• Personnel Policies & Procedures Handbook
• Descriptions of DKT International and Social Marketing
  

Position Objectives

• To manage the successful implementation of the Youth Program
• To achieve Improving Youth Reproductive Health in Ghana proposal targets
• To improve usage of modern family planning methods
• To contribute to overall DKT program goals
  

Key Performance Indicators

• Positive image level of DKT and Youth Program in the eyes of customers and partners
• Quality of relationships with partners, stakeholders, and staff
• Effective management of all meetings - including invites, agenda, note-taking and follow-ups
• On-time management of key project deliverables across partners
• On-time delivery of all reports to EKN
• Reports to CD not needing more than 1 round of feedback
• Positive feedback from EKN on quality and sufficiency of project execution, project management, and project reporting
• Budget against expenditure
• Attendance and feedback of quarterly Advisory Committee meetings
• Attendance and feedback of annual Stakeholder events
  

Qualification Required & Experience

• Bachelor’s degree or equivalent
  

Work Experience

• Sufficient experience in report writing, preferably in the non-profit sector
• Former experience developing and managing project timelines
• Proven record of managing projects with a multifunctional team
• Track record of successful budget management
  

Skills And Abilities

• Strong interpersonal and people management skills
• Excellent writing & oral communication skills
• Strong attention to accuracy and detail
• Strong organizational skills
• Flexibility
• Personal, approachable demeanor
• Effective time-management
• Integrity and honesty
• Fluent in English
• Computer literacy
  

Location: Dzorwulu, Accra
How To Apply For The Job
Please send a Cover Letter and CV to:-
dawn_carr@dktghana.org
Closing Date: 08 March, 2013
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