F
2 months ago
Job Summary
We’re looking for an exceptional Senior Executive Assistant to strengthen our team, and maximize the impact of our CEO and COO. Your mission is to enable our CEO and COO to do their best work, removing administrative hurdles, making sure they’re where they need to be when they need to, and have all the necessary context for making optimal decisions
- Minimum Qualification: Degree
- Experience Level: Senior level
- Experience Length: 5 years
Job Description/Requirements
Key Responsibilities
- Manage complex scheduling requirements across various time zones, internal teams, and external stakeholders.
- Anticipate the needs of the CEO and COO resolving operational and administrative issues before they arise.
- Prioritize daily, weekly, and monthly schedules in line with upcoming deliverables and deadlines.
- Arrange travel, accommodation, seamlessly process any visa travel requirement.
- Prepare accurate itineraries including expected travel times, dedicated transportation, complete relevant contact details.
- Manage constantly-shifting calendars and impeccably communicate schedule changes to all stakeholders and external parties.
- Attune with CEO and COO specific priorities and preferences, and seamlessly manage both’s time in the most effective manner.
- Support other executives (Co-founder, CMO, board members) as needed, particularly with regards to travel arrangements and calendar management.
- Attend correspondence on behalf of the CEO sending appropriate responses and preparing documentation.
- Use discretion, confidentiality, and impeccable judgment to handle C-Level matters.
- Know when to raise issues to other team members and follow up to resolution.
- Flexible and proactive in picking up other tasks or covering other needs as they arise.
Expectations
- Minimum of 5 years experience supporting executive-level management.
- Comfortable working in a fully remote and fast-paced environment.
- Experience working with the leadership team of technology start/scaleups is a must; experience with Web3 is desirable.
- Skilled in communicating effectively and concisely, internally and externally, with senior executives, external and internal stakeholders.
- Excellent written and verbal skills including the ability to draft correspondence and other communications with minimal direction.
- Calm, friendly, and professional demeanor always; able to be diplomatic when saying no.
- Ability to adjust communication style to the audience.
- Listening skills; ability to understand assignments and complete them with little to no follow up.
- Unflappable, demonstrates emotional acuity.
- Organized but flexible, anticipates change responding efficiently and quickly.
- Proficient with online tools such as Slack, Notion and Google Drive/Suite.
- Able to act on multiple and changing priorities effectively.
- Able to maintain a high level of integrity and discretion handling confidential and sensitive information.
- Able to handle multiple tasks concurrently and use their own time to save time for others.
- Has a positive attitude and can operate calmly under pressure.
- A personal commitment to a high degree of quality in work.
- Demonstrated ability to manage multiple email inboxes and calendars across teams.
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