Programme Coordinator

Job Description
Summary Statement
This is a leadership position responsible for planning, organizing, directing/ coordinating, staffing and controlling that will result in the smooth implementation, growth and sustainability of ATUC programmes in Ghana and beyond. As a key external representative of ATUC, the Programme Coordinator shall utilize excellent judgement to develop credible and meaningful relationships with businesses, institutions and/ or the community ensuring strictest confidentiality.
Key Areas
The Programme Coordinator shall demonstrate competence in some or all of the following:

• Behave Ethically: Understands ethical behaviour and business practices, and ensures that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of ATUC.
• Build Relationships: Establishes and maintains positive working relationships with others, both internally and externally to achieve the goals of ATUC.
• Communicates Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/ Innovation: Develops new and unique ways to improve operations of ATUC and to create new opportunities.
• Focus on Client Needs: Anticipates, understands and responds to the needs of internal and external clients to meet or exceed their expectations within ATUC’s parameters.
• Foster Teamwork: Works cooperatively and effectively with others to set goals, resolves problems, and makes decisions that enhance organizational effectiveness.
• Lead: Positively influences others to achieve results that are in the best interest of ATUC.
• Make Decisions: Assesses situations to determine the importance, urgency and risks, and makes clear decisions which are timely and in the best interests of ATUC.
• Organize: Set priorities, develops a work schedule, monitors progress towards goals, and tracks details, data, information and activities.
• Plan: Determines strategies to move ATUC forward, sets goals, creates and implements actions plans, and evaluates the process and results.
• Solve Problems: Assesses problem situations to identify causes, gathers and processes relevant information, generates possible solutions and makes recommendations and/ or resolve the problem.
  

Duties And Responsibilities
The Programme Coordinator performs a wide range of duties including the following:
Planning

• Plans the delivery of all ATUC programmes and its activities in accordance with the mission and the goals of ATUC.
• Develops new initiatives to support the strategic direction of the institution.
• Develop and implement long-term goals and objectives to achieve the successful outcome of all the programmes.
• Develops monthly/ quarterly/ annual budget and operating plan to support the programmes.
• Develops a programme evaluation framework to access the strengths of ATUC programmes and to identify areas for improvement.
• Develops funding proposals for all ATUC programmes to ensure the continuous delivery of services.
• Provides administrative support in the implementation and marketing of all ATUC programmes.
  

Organizing

• Secures and provides lecture rooms and/ or conference rooms and logistics for all ATUC programmes and activities
• Ensures that programmes and activities operate within the policies and procedures of ATUC.
• Ensures that programmes and activities comply with all relevant legislation and professional standards.
• Develops forms and records to document programmes and activities.
• Oversees the collection and maintenance of records on the students, teaching and non-teaching staff for statistical purposes according to the confidentiality policy of ATUC.
  

Staffing

• Collaborates with ATUC Administration in recruiting, interviewing and selecting well-qualified programme staff (both teaching and non-teaching).
• Implements the human resources policies, procedures and practices of ATUC.
• Ensures that personnel files for the programmes and students records are properly maintained and kept confidential.
• Collaborates with ATUC Administration in establishing and implementing a performance management process for all programme staff (teaching and non-teaching).
• Ensures that all programme staff (teaching and non-teaching) receive appropriate orientation to ATUC and its programmes.
  

Leading

• Ensures all staff (teaching and non-teaching) receive orientation and appropriate training in accordance with ATUC standards.
• Collaborates with ATUC Management in supervising programmes staff by providing direction, input and feedback.
• Communicates with students and other stakeholders to gain community support for all ATUC programmes and to solicit input to improve the programmes.
• Liaises with ATUC Management Team and other stakeholders to ensure the effective and efficient program delivery.
• Coordinates the delivery of services among different programmes and activities to increase effectiveness and efficiency.
• Serves as principal liaison between students, teaching and non-teaching staff, faculties, departments, external constituencies, ATUC Governing Board and BONADES GROUP (BG) Management Team on day-to-day programmatic, operational and administrative issues.
  

Controlling

• Writes reports on all ATUC programmes for management.
• Ensures that the programmes operate within the approved budget.
• Monitors and seeks approval for all budgeted programme expenditures.
• Monitors cash flow projections and report actual cash flow and variance to Management on a regular basis (weekly/ bi-weekly/ monthly/ bimonthly).
• Manages all project funds in collaboration with Administration according to established accounting policies and procedures.
• Ensures that all financial records for all the programmes are up to date.
• Identifies and evaluates the risks associated with the programmes and activities of ATUC and take appropriate actions to control the risks.
• Monitors the programme activities on a regular basis and conduct an monthly evaluation according to the programme evaluation framework.
• Reports evaluation findings to the Group Administrator and President, and recommends changes to enhance the programmes as appropriate.
  

Qualification Required & Experience
Minimum Job Requirements

• At least, Degree in related field from an accredited institution.
• A minimum of 3-5 years of experience in a similar role/ related field.
  

Knowledge, Skills And Abilities Required

• Ability to make administrative/ procedural decisions and judgments.
• Ability to coordinate and organize meetings and/ or special events.
• Clerical, computer proficiency and/ or office skills.
• Skill in the use of personal computers and related software applications.
• Skill in organizing resources and establishing priorities.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Records maintenance skills.
• Ability to interact with students, faculties, departments, teaching and non-teaching staff in a team environment.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Knowledge of communication principles, media, and marketing techniques.
• Ability to gather and analyze statistical data and generate reports.
• Advanced writing and editorial skills.
• Knowledge in programme management systems.
  

Salary: Very attractive
Location: Accra
How To Apply For The Job
Send a detailed CV with a Cover Letter and Certificate(s) in a mail to:-
info.atucghana@gmail.com
addressed to
The Group Administrator,
P. O. Box CT 5955,
Cantonments-Accra;
with the job title as the subject of the mail.
For further enquiries, call 0303-969684
Closing Date: 28 November, 2016
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