Payroll Specialist

What You’ll Do

• Manage semi-monthly, Bi-weekly and global payroll processing for U.S and abroad employees, ensuring all payroll activities are executed accurately and on time.
• Perform detailed audits of our time and attendance systems to verify data integrity and correct discrepancies.
• Lead payroll improvement efforts and exercise discretion over payroll-related projects and support scaling our payroll operations in partnership with finance and HR.
• Ensure all payroll data, including garnishments, benefits, and other deductions, are processed accurately and meet regulatory requirements.
• Resolve payroll discrepancies and answer employee queries related to wages, deductions, attendance, and other pay-related issues.
• Assist in the preparation of financial statements relevant to payroll, including journal entries and account reconciliations.
• Support various audits, including year-end, 401K, and tax audits, ensuring compliance and accuracy in all reporting.
• Collaborate with HR to manage and optimize the onboarding experience, aligning payroll setup with employee benefits and compliance.
• Develop and implement payroll policies, making decisions on best practices and discretionary policy adjustments in response to operational needs.
• Develop and implement continuous improvement strategies to enhance payroll services and reduce potential errors.
• Partner with external agencies, including state tax agencies and payroll software vendors, to ensure compliance with all applicable laws and regulations.
• Provide support for HRIS system management, including updates and integrations with other internal systems.
• Act as a liaison between payroll and other departments to ensure seamless communication and effective management of employee data.
• Document payroll processes and train new team members or stakeholders on relevant payroll practices.

What You Have

• At least 4+ years of experience in payroll administration, in a multi-state environment and within a company that is at least 500-1000 full-time employees 
• Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field preferred
• Extensive knowledge of payroll systems, ideally including experience with Rippling.
• Strong understanding of federal, state, and local payroll regulations and requirements.
• Excellent analytical skills and proficiency with Microsoft Office Suite and Google Workspace.
• Proven track record of supporting payroll operations with high accuracy.
• Effective communication skills, both written and verbal, with the ability to manage sensitive information.
• CPP certification is a plus.