Office Assistant

YOUR DUTIES AND TASKS:

• Answer phones and direct calls.
• Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolve billing issues with clients and internal team members.
• Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
• Support quality assurance checks of various internal and client facing reporting.
• Organize new client contracts, create invoices, and process client payments.
• Contribute to internal database maintenance, upkeep and data entry.
• Research, order, & distribute company-wide gifts (2-3 times per year).
• Organize company events, competitions, and special projects throughout the year.
• Facilitate company holiday, time off, and schedule variation calendars.

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole
• Excellent verbal and written communication skills
• A high level of discretion, ethics, and trustworthiness
• Intermediate spreadsheet skills (preferred)
• Innovative thinking and willingness to challenge existing methods where improvement is possible
• Experience in bookkeeping / financial record keeping (preferred)
• Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
• Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers