Ghana Operations Coordinator

Key Responsibilities:

Business Recruitment & Partnership Development

• Identify, research, and recruit Ghanaian businesses and professionals for participation in USVI–Africa bilateral programs, trade delegations, and investment opportunities.
• Conduct outreach to prospective partners in construction, energy, technology, healthcare, education, and finance sectors.
• Develop and maintain a pipeline of qualified business contacts and track engagement status.
• Coordinate introductory meetings and follow-up communications between Ghanaian stakeholders and U.S.-based leadership.

Event Planning & Logistics (Accra-Based)

• Plan, coordinate, and execute in-person events, networking receptions, delegation visits, and stakeholder briefings in Accra.
• Secure venues, manage vendor relationships, coordinate catering, AV, and event materials.
• Support advance logistics for visiting delegations from the USVI and the United States, including hotel, transport, and meeting arrangements.
• Provide on-site event management and serve as the primary local point of contact during events.

Government & Institutional Liaison

• Build and maintain relationships with relevant Ghanaian government ministries, agencies, and regulatory bodies (e.g., Ministry of Trade & Industry, GIPC, Ministry of Health, Ministry of Education, Ghana Education Service).
• Coordinate scheduling and logistics for government meetings and official engagements.
• Track regulatory requirements, permits, and institutional processes relevant to cross- border programs.
• Support preparation of briefing materials, talking points, and meeting agendas for government engagements.

Client Engagement & Relationship Management

• Serve as a professional and responsive point of contact for existing and prospective Ghanaian partners and clients.
• Manage ongoing communications to ensure timely follow-up, responsiveness, and relationship continuity.
• Prepare client-facing correspondence, summaries, and status updates.
• Represent the organization with professionalism and discretion in all external interactions.

Task Management & Follow-Through

• Maintain and manage task lists, action items, and project timelines across multiple concurrent workstreams.
• Track deliverables, deadlines, and outstanding items; proactively flag risks or delays.
• Prepare status reports and provide regular updates to U.S.-based leadership.
• Ensure consistent documentation of activities, decisions, and next steps.

Calendar, Email & Communications Support

• Manage scheduling across U.S. and Ghana time zones, coordinating calendars for meetings, calls, and events.
• Draft, send, and manage professional email correspondence on behalf of the organization.
• Handle inbound and outbound phone calls, take messages, and ensure timely follow-up.
• Maintain organized records of communications and key contacts.

Required Qualifications:

• Bachelor’s degree in Business Administration, International Relations, Communications, Public Administration, or a related field.
• Minimum of 3–5 years of professional experience in business development, event coordination, government relations, or executive/administrative support.
• Based in Accra, Ghana with the ability to attend in-person meetings and events throughout the Greater Accra Region.
• Excellent written and spoken English; proficiency in Twi or another Ghanaian language is a strong plus.
• Demonstrated ability to work independently, manage multiple priorities, and meet deadlines with minimal supervision.
• Strong interpersonal and relationship-building skills, with experience engaging government officials and corporate stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms (Zoom, Teams).
• Reliable internet access, personal laptop/computer, and a professional home office setup.

Preferred Qualifications:

•  Experience working with international organizations, diaspora-led initiatives, or cross- border economic development programs.
• Familiarity with Ghanaian government procurement, regulatory, or institutional processes.
• Prior experience supporting U.S.-based organizations or working across U.S./West African time zones.
• Background in construction, real estate development, healthcare staffing, or education sector partnerships.
• Existing professional network within Ghanaian government ministries, trade agencies, or private-sector leadership.
• Experience with project management tools (e.g., Asana, Monday.com, Trello) and CRM platforms.

Work Environment & Schedule:

• Remote position based in Accra, Ghana with regular in-person duties (meetings, events, site visits).
• Must be available for regular calls and coordination during overlapping U.S. Eastern Time / Atlantic Standard Time and Ghana Mean Time business hours.
• Occasional evening or weekend availability may be required around events and delegation visits.

Compensation & Benefits:

• Competitive monthly retainer or salary, commensurate with experience and qualifications.
• Performance-based bonuses tied to recruitment targets, event execution, and partnership milestones.
• Reimbursement for pre-approved, work-related travel and event expenses.
• Opportunity for growth as the organization’s Ghana operations expand.

How to Apply:

Interested candidates should submit the following:

• A current CV/resume.
• A cover letter describing relevant experience and interest in the role.
• Two (2) professional references.
• A brief writing sample (e.g., professional email, client memo, or event summary).

Location: Accra, Ghana (Remote with in-person duties in Accra)