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Executive Assistant



IT & Telecoms Confidential
1 month ago

Job Summary

We’re looking for an experienced and intuitive mid-level Executive Assistant to partner with at least two of our Executives to drive efficiencies and support them to achieve their goals.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description/Requirements

What you’ll be doing:

  • Providing high quality support to Executives
  • Acting as gate-keeper, managing their time and workload to enable them to carry out their role and deliver their goals
  • Managing and maintaining calendars, taking a proactive, forward-planning approach to diary management
  • Keeping ahead of potential scheduling conflicts by taking the initiative to find solutions and communicate changes promptly
  • Building strong relationships across the organisation with internal and external stakeholders
  • Coordinating travel arrangements, including itineraries, flight check-in, transportation, etc.
  • Drafting sensitive correspondence/documents and handling confidential information with integrity
  • Preparing for meetings, taking minutes, and following up on actions as required
  • Managing and driving multiple projects and priorities at once, including off-sites and large-scale events
  • Processing expenses and card returns
  • Collaborating with EAs across the organization to share best practice

What you'll need:

  • 5+ years of experience as an Executive Assistant
  • Experience in financial services
  • Experience seamlessly supporting multiple business leaders
  • A bachelor’s degree
  • Fluency in English with excellent written and verbal communication skills
  • To be proficient in GSuite, Keynote, and MS Office
  • The ability to execute each project flawlessly with a positive “can do” attitude
  • To thrive in fast-paced, changing environments
  • Strong attention to detail
  • A data-driven, problem-solving mindset
  • Passion and love for helping people

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