Warehouse Manager

Key Responsibilities

Warehouse Operations and Inventory Control

• Plan, coordinate, and supervise all warehouse activities, including receiving, storage, picking, and dispatch of herbal products.
• Ensure stock records are accurate and up to date using both manual and digital inventory systems.
• Conduct periodic stock counts and reconcile variances with the Accounts Department.
• Maintain proper segregation and labeling of raw materials, packaging materials, and finished goods.
• Ensure proper documentation of stock movements, deliveries, and returns.

 Logistics and Dispatch Management

• Coordinate with the Sales & Distribution teams to plan daily deliveries to outlets, distributors, and customers.
• Ensure timely loading and dispatch of products using company vans and logistics partners.
• Monitor delivery schedules, vehicle utilization, and fuel efficiency.
• Track product movements and ensure all goods are delivered accurately and on time.

Staff Supervision and Performance Management

• Supervise warehouse personnel, including storekeepers, loaders, and dispatch staff.
• Assign daily tasks, monitor performance, and ensure adherence to company policies.
• Conduct on-the-job training to improve efficiency and safety awareness among staff.
• Promote teamwork, accountability, and discipline within the warehouse team.

 Stock and Record Management

• Work closely with the Accounts and HR Departments to maintain transparent and auditable stock records.
• Prepare and submit daily, weekly, and monthly warehouse reports (stock levels, deliveries, variances, etc.).
• Support both internal and external audit exercises by providing accurate inventory data and documentation
• Identify obsolete, expired, or damaged products and ensure proper documentation and disposal according to company policy.

 Safety, Security, and Compliance

•  Implement and enforce warehouse safety and hygiene standards, especially for herbal products and packaging materials.
• Ensure compliance with Ghana Food and Drugs Authority (FDA) and Ghana Revenue Authority (GRA) requirements regarding product handling and documentation.
• Maintain proper temperature, ventilation, and cleanliness to protect product integrity.
• Safeguard company property against theft, pilferage, and damage through effective control systems.

Qualifications and Experience

• Bachelor’s Degree or Higher National Diploma (HND) in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 5 years’ experience in warehouse, inventory, or logistics management — preferably in a manufacturing, herbal, pharmaceutical, or FMCG industry.
• Strong understanding of stock control, dispatch coordination, and warehouse systems.
• Proficiency in Microsoft Excel and inventory management software.
• Excellent communication, leadership, and analytical skills.
• High level of integrity, accountability, and attention to detail.

Key Competencies

• Strong leadership and people management
• Excellent organizational and planning abilities
• Knowledge of herbal or pharmaceutical warehouse standards
• Good understanding of logistics and distribution processes
• Problem-solving and decision-making skills
• Data accuracy and report preparation
• Commitment to safety and quality assurance

Working Conditions

• Based at the company’s main warehouse or production facility.
• May require occasional evening or weekend work during production or delivery peaks.
• Frequent interaction with production, packaging, sales, and accounts teams.

Salary and Benefits

• Attractive and competitive salary based on experience
• Annual performance bonuses
• Health and welfare benefits
• Opportunities for professional development and career growth

 Applicants must reside in or around spintex, Nungua, Teshie or Lashibi.

Location: Accra, Ghana