Projects Coordinator

A Reputable Company

Job Summary

The Projects Coordinator is a member of FRI’s management team within the country office, she or he supports the Program Manager in planning, delivering, reporting on, and closing the full portfolio of FRI Projects. She or he takes the role of Project Administration of country-led projects and the Country Project Lead for international projects (as per FRI procedures).

  • Minimum Qualification: MBA / MSc
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description/Requirements


1. Support the Program Manager to set-up and plan all Farm Radio projects within the country

  • Support the Program Manager to prepare PIPs and other related documents
  • Support the development of agreements with radio stations, content and other partners
  • Support in engaging Public Extension partners and government regulators
  • Identifying and engaging appropriate content advisors/knowledge partners
  • Ensuring inputs of Specialty Teams are arranged, confirmed and delivered

2. Attending strategic planning meetings with funder or consortium of implementation partners

  • Working with the project team to create weekly, monthly, quarterly and annual work plans
  • Support the monitoring and completion of project tasks and ensuring timely updates to the implementation of projects
  • Ensuring specialty inputs are provided at expected standards according to work plan
  • Ensuring logistical arrangements are made for successful implementation (e.g. availability of transport, approvals, advances for allowances)
  • Receiving and reviewing implementation plans, documents and reports, including: In Station Training (IST) training reports; program design workshop plans and documents; quality assurance reports; advance clearance reports
  • Receiving and reviewing financial progress reports with country and international financial leads
  • Ensuring spending plans are monitored and updated for timely use of project funds in line with approved budgets
  • For Country-led projects: support the Program Manager in managing the completion and submission of all funder reports
  • For larger or multi-country projects: contributing content for funder reports on schedule

3. Contributing substantively to successful program development in the country

  • Support the analysis and presentation program opportunities to the Program Development (PD) Team in line with procedures
  • Contributing to the planning, design and writing of concept notes and full proposals in response to funding opportunities
  • Ensuring compliance to FRI procedures, including risk review, monitoring and archiving
  • Play a key role in promoting and maintaining a sound profile and visibility of FRI

4. Monitoring, Evaluation, Learning and Knowledge Management at country level

  • Ensuring that a Monitoring, Learning and Evaluation framework is in place for each project
  • Ensuring the completion of formative research, baseline studies, monitoring activities and reports, and evaluations in accordance with commitments to project funders.
  • Reviewing monitoring and evaluation results and reports, extracting learnings and applying them to future projects

5. Contributing to the effective functioning of the Country Office and Team

  • Serving as Deputy to the Program Manager for all representational and office management tasks
  • Providing support to the development of project-related annual plans and budgets
  • Support the Program Manager in the development of country-specific annual plans informed by and linked to the overall global strategic plan for FRI
  • Support to organize regular project implementation and coordination meetings

Experience and Requirements:

  • 5+ years of post-qualification experience in program implementation and management, including in the communication for the development sector or agricultural development at a senior level
  • Master’s degree in agriculture, communication, international development, environmental studies or a related field, a PMP is an added advantage
  • Experience in leading teams and multiple, multi-layered relationships in an international institution
  • Proven skills at managing projects with various donor agencies
  • Proficiency in English, with very good written and oral communication skills including development of donor reports
  • Very skillful in Monitoring Learning and Evaluation

Knowledge Requirements:

  • Knowledge and experience in project development and implementation, including project cycle management and results-based management
  • Knowledge of and experience in radio management, production, broadcasting and ICT (an asset)
  • Knowledge of agriculture and rural development priorities and policies in Ghana and sub-Saharan Africa
  • Significant knowledge of the principles of gender equality and women's rights and experience in integrating these principles into the project cycle
  • Knowledge of national or international donors and strategic or implementing partners in West Africa

Skills and Attributes:

  • Good research skills, data evaluation and writing
  • Excellent intercultural communication skills
  • Good organizational and time management skills; ability to work under pressure to meet deadlines
  • Be comfortable working with minimal supervision and limited resources

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