Project Management Specialist – Water, Sanitation and Hygiene (PMS-WASH)

Job Summary

The incumbent provides advice and support for the Mission’s HPNO in the design, implementation, and monitoring of a high-priority WASH portfolio.

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 7 years

Job Description/Requirements

I. GENERAL INFORMATION

  1. SOLICITATION NO: 72064121R100001 -REISSUED
  2. ISSUANCE DATE: December 10, 2020
  3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: December 24, 2020 at 11:59 pm local time.
  4. POINT OF CONTACT: GhanaApplications@usaid.gov
  5. POSITION TITLE: PROJECT MANAGEMENT SPECIALIST (WATER, SANITATION AND HYGIENE)– HEALTH, POPULATION AND NUTRITION OFFICE.
  6. MARKET VALUE: GHC 160,210.00 – GHC 240,323.00 equivalent to FSN-12. In accordance with AIDAR Appendix J and the Local Compensation Plan of the U.S. Mission in Accra - Ghana. Final compensation will be negotiated within the market value.
  7. PERIOD OF PERFORMANCE: The period of performance is five (5) years, estimated to start o/a May, 2021. The services provided under this contract are expected to be of continuing nature executed by USAID through a series of sequential contracts, subject to availability of funds, satisfactory job performance and need for continued services.
  8. PLACE OF PERFORMANCE: Accra, Ghana with possible travel as stated in the Statement of Duties. 
  9. ELIGIBLE OFFERORS: All interested candidates eligible to work in Ghana. Cooperating Country National (CCN) is defined as an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
  10. SECURITY LEVEL REQUIRED: Regional Security Office Background Check
  11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The USAID Program Management Specialist (Water, Sanitation, and Hygiene (WASH)) works from the USAID/Ghana main office in Accra.

The Specialist provides advice and support for the Mission Health, Population and Nutrition Office (HPNO) in the design, implementation, and monitoring of a high-priority WASH portfolio.

The Specialist provides technical oversight and direct management of critical USAID investments aimed at implementing the U.S.

Government Global Water Strategy, the USAID Preventing Child and Maternal Deaths strategy; and Feed the Future, the U.S. Government's global hunger and food security initiative.

Congress provides an annual Directive for increased sustainable access to safe drinking water and sanitation and improved hygiene to implement the Senator Paul Simon Water for the World Act of 2014.

Ghana has recently been designated a Water for the World priority country and the Specialist will be responsible for its implementation. The Specialist may serve as the Alternate Mission

Environmental Office, if required.

The Specialist ensures the programmatic quality of WASH investments, particularly interventions that promote sustainable access to safe drinking water and

sanitation services; adoption of key hygiene behaviors; infection, prevention and control in health services; and strengthening of water sector governance, financing, and institutions.

The role requires successful cultivation and effective management of critical relationships with a variety of officials as the primary liaison between USAID/Ghana and other U.S. Government

(USG) agencies, the Government of Ghana (GoG), and other national, regional, and international organizations.

The Specialist works with minimal supervision and in a collaborative fashion in order to ensure quality, comprehensive WASH programming.


2. Statement of Duties to be Performed

A. Performance Management 50%

  • 1. The Specialist serves as an Activity Manager, Contracts Officer Representative (COR), Agreement Officer Representative (AOR), and/or Government Agreement Technical Representative (GATR) for a complex portfolio of bilateral and centrally-funded contracts, cooperative agreements, and government to government (G2G) agreements.

The Specialist monitors contractor or grantee performance, assuring compliance with technical requirements and quality standards; approves implementation plans, work plans, and/or monitoring or evaluation plans; reviews copies of performance and financial status reports for adequacy and responsiveness; engages in budget formulation, analysis, forecasting, and control; assumes administrative responsibility for payment documents, voucher review, monitoring expenditures, or account status; inspects and accepts deliverables; and provides administrative approvals, as required by the terms and conditions of the award.

The Specialist monitors program implementation through routine field-based site visits and other methods to verify outputs, document challenges and best practices, and prepare reports to detail monitoring observations and meeting summaries.

  • 2. The Specialist provides oversight of the design and implementation of program evaluation and research, including developing scopes of work; drafting cost estimates, reviewing and approving protocols and data collection tools; and monitoring implementation of data collection, data analysis, and report writing
  • 3. The Specialist works with the Agreement/Contact Officer/Specialist to troubleshoot and address implementation challenges, and revises implementation plans, as necessary, in consideration of changing circumstances.

B. Program Advising 30%

  • 1. The USAID Program Management Specialist (WASH) is the technical lead and point-of-contact for high-profile initiatives within the sector, including Ghana’s engagement as a priority country implementing the global Water for the World Act, as well as global public-private-partnerships with Coca-Cola and others.
  • 2. The Specialist advises Mission leadership, up to and including the Mission Director, on substantial programming decisions. The Specialist develops strategic narratives for new programs/projects/activities, including logical frameworks that reflect country-specific and internationally recognized WASH programming best practices and programmatic evidence; develops program descriptions or scopes of work (SOWs); develops programmatic cost estimates; and prepares analyses for related issues (e.g., gender, climate change adaptation, etc.).
  • 3. The Specialist analyzes data and drafts narratives for routine processes such as portfolio reviews and assessments. The Specialist identifies evidence gaps and designs and implements research agendas, as necessary and appropriate.
  • 4. The Specialist prepares program communications and conducts formal and informal presentations on programmatic issues to internal and external audiences, including the host-country government, other donors, implementing partners, and other stakeholders at national and international forums.
  • 5. The Specialist prepares programs for a wide range of visitors, including the Mission Director and other Mission leadership, the US Ambassador, USAID staff from other Missions, and high-level visitors and delegations such as the USAID Administrator, congressional delegations, and multilateral partner organizations. The Specialist often serves as a site officer for relevant visits, which includes logistical and technical preparations.
  • 6. The Specialist monitors environmental compliance across the HPNO portfolio and leads the development and clearance of the Office’s environmental compliance plans, in collaboration with the Mission Environmental Officer.
  • 7. The Specialist may serve as the Alternate Mission Environmental Officer, if required.

C. Program Coordination 20%

  • 1. The Specialist develops and maintains relationships with GoG officials from the local government all the way up to national Ministerial-levels, including the Ghana Health Service, Ministry of Sanitation and Water Resources, and other relevant agencies. 

The primary purpose of these relationships is to remain abreast of policy shifts within the sector, broker consensus on USAID funding priorities, provide technical leadership, promote global best practices and innovation, promote increased public expenditure in the sector, and share information to ensure mutual understanding.

  • 2. The Specialist may lead national sector coordination platforms comprised of GoG and other donors to plan jointly, provide technical leadership, share information, integrateUSAID priorities into national policy discussions, ensure aid effectiveness, promote bestpractices, and reduce programmatic duplications
  • 3. The Specialist identifies and develops private sector partnerships, using a full range of innovative financing tools, to mobilize increased financing for water and sanitation infrastructure.
  • 4. Internally, the Specialist develops and implements strategies to ensure integration of WASH programming into the wider USAID portfolio, in line with the Mission Country Development Cooperation Strategy, including maternal and child health, nutrition, malaria, education, agriculture, and economic growth

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.


  • 12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.


II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: A Master’s Degree or the host-country equivalent in environmental management, public health, engineering or international development is required.

b. Prior Work Experience: A minimum of 7 years progressively responsible experience international development with a focus on WASH, with at least two years gained in a developing country context similar to Ghana supporting WASH-related programs is required.

c. Language Proficiency: Fluency in English (reading, writing, and speaking) is required.


III.EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.

The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c).

In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.

The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills and abilities, and level of

language required. The applicants who obtain the highest score based on the criteria defined will be interviewed and may also be required to pass a written test (depending on the TEC Chairperson’s decision).

The security clearance and medical clearance is required for the top-ranking candidate, after conducting and receiving the positive reference checks.


a. Prior Work Experience (40%): Demonstrated experience with an international organization or donor agency is required. Demonstrated experience working with developing country policy makers, program managers, and/or water service providers on policy issues in a highly sensitive environment is required. Demonstrated technical expertise in WASH, with preference to areas relevant to construction quality, systems strengthening, institutional or organizational development/governance, or water supply and utility services management is required.

b. Job Knowledge (35%): In-depth professional-level knowledge of development principles, concepts, and practices, especially as they relate to WASH and to the assignment, and to public health and programs in Ghana and the region, is required.

The Specialist must have knowledge and understanding of the economic, political, social, and cultural characteristics of Ghana..

c. Skills and Abilities (25%): The ability to plan, organize, manage, and evaluate programs/projects/activities is required. The Specialist must have excellent verbal communication skills, tact, and diplomacy in order to establish and develop sustainable working relations and a high level of trust with senior- and middle-level Government of Ghana (GoG) officials and with public and private organizations, such as primary USAID technical contacts in the WASH sector. Excellent writing skills are required in order to prepare regular and ad hoc reports, program/project/activity documentation, and briefing papers. Good analytical ability is needed to interpret public policies, assist in the development of revised policies, as required, and to develop and monitor the performance of budgets and periodic work plans. The ability to work effectively in a team environment and to achieve consensus on policy, program/project/activity, and administrative matters is necessary. The work requires good computer skills in order to manage activity goals and achievements, both technical and financial.

Total Possible: 100%


After the closing date for receipt of applications, all applications will initially be screened for conformity with minimum requirements and a shortlist of applicants developed.

Applications from candidates which do not meet the required selection criteria will not be scored.

A committee will be convened to review the shortlisted applications and evaluate them in accordance with the evaluation criteria. Only shortlisted applicants will be contacted.

No response will be sent to unsuccessful applicants.

USAID reserves the right to interview only the highest ranked applicants in person or virtually OR not to interview any candidate.

The Agency retains the right to cancel or amend the solicitation and associated actions at any stage of the recruitment process.

Reference checks will be conducted by Human Resources only for the successful candidate.

If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter.


IV.SUBMITTING AN OFFER

  • 1. Eligible Offerors are required to complete and submit the offer from AID 309-2 (OFFEROR INFORMATION FOR PERSONAL SERVICES CONTRACTS WITH INDIVIDUALS) which is available at the following link: https://www.usaid.gov/forms/aid-309-2
  • 2. Offeror must also submit a signed cover letter and a resume.
  • 3. Minimum of three (3) and a maximum of five (5) professional references with telephone and e-mail contacts, who are not family members or relatives. The applicant's references must be able to provide substantive information about his/her past performance and abilities. At least one reference provided should be a current or former supervisor.
  • 4. A supplemental document with written responses to the Evaluation Factors listed under

Section III.

  • 5. Relevant educational certificate (s) and work permit or residency permit.
  • 6. Offers must be received by the closing date and time on the first page of this solicitation and submitted via email to GhanaApplications@usaid.gov
  • 7. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

  • 1. Medical History and Examination Form (Department of State Forms)
  • 2. Security Clearance
  • 3. Finger Print Card (FD-258)

VI.BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

  • a. Health Insurance
  • b. Annual Salary Increase (if applicable)
  • c. Annual and Sick leave
  • d. Annual Bonus
  • e. Salary Advance (0% interest)
  • f. Social Security Contributions
  • g. Local and American Holidays

In accordance with Mission policy and local labor laws.

1. ALLOWANCES (as applicable):

  • a. Meal Allowance
  • b. Miscellaneous Allowance
  • In accordance with Mission policy and local labor laws.


VII. TAXES

The Mission emphasizes to its employees the fact that they are obliged to observe Ghanaian Laws, including those concerning income and related tax obligations. Payment of such taxes is a

matter between the individual employee and the Ghanaian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an

employee’s salary.

In accordance with Mission policy and local labor laws.


VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs USAID regulations and policies governing CCNPSC awards are available at these sources:

  • 1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
  • 2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO (A): 0001


SUPPLIES/SERVICES (DESCRIPTION) (B) : Compensation, Fringe

Benefits and Other Direct Costs (ODCs)

- Award Type: PSC-CCN

- Product Service Code: R497

- Accounting Info: 641-MOD-20-HT-000


QUANTITY (C): 1


UNIT (D): LOT


UNIT PRICE (E): $ _TBD__


AMOUNT (F): $_TBD at Award after negotiations with Contractor_



  • 3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at

http://www.usaid.gov/work-usaid/aapds-cibs


  • 4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See

https://www.oge.gov/web/oge.nsf/OGE Regulations




Note: The US Mission does not accept faxed or paper applications for open positions.


All interested applicants who meet the minimum requirements must submit applications via email to GhanaApplications@usaid.gov.


All applicants must cite the position title and solicitation number within the subject line, and attach a cover letter, current resume with at least three references of direct supervisors within the last five months from applicant’s professional life, relevant certificates, and a two-page supplementary document addressing the evaluation factors.


To ensure consideration of offers for the intended position, Offerors must prominently reference the position title and solicitation number in the subject line of their email. Attachments must include a signed Form AID 302-3 offer or information for PSC available at http://www.usaid.gov/form and must be in a format compatible with Microsoft word 2003/2010 or pdf.

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