Professional receptionist/secretary

A Reputable Company

Job Summary

A Reputable Engineering Company seeks the services of experience professionals Receptionist

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:

  • Responsible for the overall management of the Reception/Front Office including greeting, directing visitors, decorating, and maintaining the Reception.
  • Provide Secretarial support to office staff.
  • Receive and distribute relevant information to/from internal and external sources by telephone, email, or in person.
  • Answering calls, taking messages, and handling correspondence.
  • Taking Minutes at Meetings.
  • Support and facilitate the completion of regular reports, draft letters, and other documents.
  • Photocopying, printing, and filing.
  • Arranging couriers for pick up or delivery of packages/documents.
  • Keeping the reception and the common areas tidy.
  • Manage vehicle schedules and taking records.
  • Servicing meetings, internal and external as well as organizing internal events.



Requirements / Qualification:

  • HND or Diploma in Business Administration.
  • Proven record of previous work experience (at least 2 years) as a Front Desk Secretary or Administrative Assistant.
  • Exhibit high proficiency of Secretarial skills.
  • Knowledge of administrative and clerical procedures.
  • High degree of multi-tasking and true management capability.
  • Accurate filing of documents and keeping records.
  • Excellent written and verbal communication skills.
  • Integrity and professionalism.
  • Pleasant personality and a good team player.
  • Good secretarial and IT skills – should be conversant and able to use efficiently, Work, Excel, PowerPoint, Outlook, etc.
  • Ability to work under pressure, with or without supervision.
  • Must pay attention and have eyes for details.
  • An enthusiastic and confident nature.


Office Location:  Diamond House, Accra - (behind the Registrar Generals' Dept.)

Reporting and Closing Time: 7:00 a.m. - 5:00 p.m.

Salary Range: GHS700.00 – GHS900.00

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