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Personal Assistant

A Reputable Company

Job Summary

Acting as a first point of contact: Implementing and maintaining procedures/administrative systems.

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 3 years

Job Description

Responsibilities

  • Managing diaries and organizing meetings and appointments.
  • Booking and arranging travel, transport and accommodation.
  • Organizing events and conferences.
  • Reminding the manager/executive of important tasks and deadlines.
  • Typing, compiling and preparing reports, presentations and correspondence.
  • Managing databases and filing systems.
  • Implementing and maintaining procedures/administrative systems.
  • Liaising with staff, suppliers and clients.
  • Collating and filing expenses.
  • Conducting research on behalf of the manager
  • Organizing the manager’s personal commitments including travel,  reading, monitoring and responding to the manager's email
  • answering calls and liaising with clients competently
  • preliminary drafting of correspondence on the manager's behalf
  • delegating work in the manager's absence
  • diary management
  •  planning and organizing meetings
  • organizing complex travel
  •  taking action points and writing minutes
  • preparing papers for meetings
  • taking dictation
  • planning and organizing events
  • improving office systems
  • conducting research
  • preparing presentations
  • managing and reviewing filing and office systems
  • typing
  • sourcing and ordering stationery and office equipment
  • managing ad hoc projects

 

Skills and Attributes

  • 3 years proven work experience as a personal assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organizational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • First degree or HND

 

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