The Operations Manager plays a key role in supporting the Chief of Party (COP) in managing the Contractor’s day-to day field presence in the areas of operations, including the project's facilities (such as office space, equipment, and project vehicles), administration, logistics, procurement, budgeting and financial accounting (which may include cash flow management, timesheet recording and daily monitoring of obligations, budgets, and expenditures). The Operations Manager’s responsibilities may include ensuring that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the SOW, which may include monitoring grantee worthiness; assuring fair and transparent procurement processes; reviewing financial management; and monitoring activity implementation.
The Operations Manager is responsible for:
- All operations including but not limited to administration, logistics, procurement, budgeting, financial, and property.
- Ensuring that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the SOW. This will include monitoring grantee worthiness, ensuring that all procurement processes are perceived as transparent by beneficiary communities, assuring fair and transparent procurement processes, reviewing financial management practices, and monitoring grant implementation.
- Ensuring that the most reasonable, fair, expeditious, and appropriate procurement choices were made pursuant to the Contractor Procurement Guide.
- Supervising the Contractor’s day-to-day field presence in the areas of operations (including the project's facilities such as office space, equipment, and project vehicles), administration, logistics, procurement, budgeting and financial accounting and act as the COP when s/he is absent from the program.
- Supervising the daily financial operations of the contract, which include cash flow management, timesheet recording, reporting to OTI on the financial aspects of the project, and daily monitoring of obligations, budgets, and expenditures.
- Ensuring continuous liquidity for the project; handle all human resource issues; supervise the day-to-day implementation of all grants made under the program; and investigate and identify new ways of achieving project efficiencies.
- Coordinating with the Contractor Home Office on all compliance issues, seeking legal and policy guidance on sanctions and other applicable restrictions.
- While not directly responsible for overseeing activity development, the Operations Manager will be expected to have a good grasp of the programmatic aspects of the program and be prepared to step in as needed to support the COP and other program staff in activity development aspects of the project while staying apprised of the evolution of the local political, legal, and economic situation and on how to continuously adapt the program.
- A minimum of seven (7) years of relevant work experience and a bachelor’s degree or eleven (11) years of relevant work experience without a bachelor’s degree. Relevant experience shall include experience working on donor-funded projects in a related role.
- Experience working in developing countries.
- The candidate should be fluent in USAID’s policies and procedures regarding human resources, financial management, financial reporting, and procurement processes, and grants management
- Financial management experience, including budgeting; financial management (tracking, reporting and accounting); and procurement.
- Experience with grants or small Grants Under Contract (GUC) programs.
- Fluency in written and oral English and French.
Highly Desired Qualifications
The following are highly desired but not required:
- Experience implementing or managing programming directed at impacting a transition.
- Experience with a donor, contractor, or international NGO managing an office or program.
- Experience working in a fragile or transitional state environment
- Experience working on donor-funded projects in a related role with demonstrated supervisory experience.
- Demonstrated experience and knowledge in establishing procurement and compliance systems and overseeing program start-up under limited time constraints.
- Demonstrated experience and knowledge in overseeing program close-out.
- Experience working in [INSERT COUNTRY].
- Experience working in countries in the Sahel undergoing transition.
- Experience with remote management in transition environments.
- Experience working in security challenged environments.
Note: Experience on OTI projects is desirable. Indicate the Country in which you reside