Office Supervisor

A Reputable Company

Job Summary

Responsible for coordinating the workflow of the office and supervising daily activities; Serving as a link between subordinates and senior management; Ensuring efficient utilization of available resources.

  • Minimum Qualification: Degree
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description

Reporting: The Office Supervisor shall report directly to the Managing Director

Essential Job Functions:

  • Coordinating office activities to ensure the day-to-day running of business operation.
  • Planning, coordinating and overseeing office services and related office activities.
  • Supervising the efficient use of company resources/supplies and maintenance of company equipment.
  • Performing administrative support functions such as preparing reports, and drafting correspondences.
  • Collaborating with Human Resources on employee relations issues.
  • Supervising and coordinate activities of the office staff, including work assignments, lunches and scheduling.
  • Ensuring adherence to quality standards.
  • Providing training to junior staff as needed.
  • Demonstrating the ability to be flexible, well organized and function under stressful situations.
  • Developing effective working relationships with staff and stakeholders.
  • Maintaining a pleasant and secure working environment.
  • Acting as a link with other departments.
  • Complying with all Aquatec policies.
  • Coordinating and maintaining supplies for office lunch for employees.
  • Ordering stationery and taking stock of items used by the company.
  • Monitoring the maintenance of company vehicles, and calling for repairs when necessary.
  • Ensuring that staff comply with company policy.
  • Ordering office supplies and furniture as per approved budget.
  • Coordinating all logistics functions related to diving jobs (mobilization) such as forklift and truck hire.
  • Overseeing and managing works of junior employees.

Qualification and Requirements

  • A Bachelor’s degree in Business Administration or business-related field, but not required if candidate has more than five (5) years of proven excellence in Office experience with at least four (4) years of lead experience.
  • Minimum five (5) years of Administrative experience

Language Requirement: Professional command on the English Language is a minimum requirement.

Functional Competencies:

  • Problem analysis and problem-solving skills.
  • Attention to details and accuracy.
  • Strong communication skills, both written and verbal, and interpersonal skills.
  • Excellent organizational and time management skills, with an ability to prioritize important projects.
  • Demonstrated leadership skills
  • Enjoy working with people.
  • High level of confidentiality and ethical conduct.
  • Strong administration skills.

Additional Information:

The candidate must have strong knowledge of administrative practices and procedure and data management methods.

Salary Range: GH¢2,030.00 to GH¢3,045.00

Location: Tema

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