Job Summary

The City of Refuge Ministries Office Manager’s duty is to manage the CORM Administrative Office on a daily basis.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

The City of Refuge Ministries Office Manager’s duty is to manage the CORM Administrative Office on a daily basis. This includes assisting the Executive Directors with secretarial services and keeping human resource records current. The Office Manager will be a part of the Impact ONE team and will assist the Impact ONE Coordinator with social work and program details. The Office Manager is also a part of our Human Resource team and will be responsible for assisting with duties within that team.


Responsibilities

  • Keep a current master calendar of upcoming events and keep CORM Directors aware of upcoming events.
  • Look after the office supply inventory, purchasing and restocking of items.
  • Prepare and maintain personnel records and help prepare and organize staff trainings.
  • Prepare monthly reports and end of year reports.
  • Participate in staff recruitment and ensure the competency of those who are accepted.
  • Help Department Heads with needed copies and organization help.
  • Prepare SSNIT monthly report and deliver SSNIT payment to their office on a monthly basis.
  • Draft letters and inquiries to various government and private offices.
  • Keep the children’s NHIS up to date.
  • Assist CORM with fundraising and Public Relations in Ghana.
  • Help with translation when needed.
  • Serve as a line of communication from the employees to the upper management.
  • Accompany children to appointments off campus if needed.
  • Conduct two classes per week with the ladies from CORE.
  • Help with CORM Sponsorship Program
  • Help with CORM Volunteer Program


Working Hours:

Office Hours 8:00 AM-5 PM Monday –Friday

Evening prep with children until 7:45PM – as scheduled

Wednesday Evenings – RCC Life Groups 6:30PM-8PM

Every other weekend will be off.

  • Community Outreach Programs or other programs may take place over a weekend. When this occurs we ask that you make yourself available for these programs.
  • Appointments or trainings may require for your day to run longer.


Knowledge, Skills and Behaviors

  • Knowledge of issues facing the community-at-large.
  • Demonstrated ability to relate comfortably and confidently with people within CORM and those in the communities where we serve.

Excellent communication, leadership, people skills and team orientation

  • Must possess good organizational skills and managerial abilities.
  • Committed self-starter attitude, ability to continually define and refine CORM’s role in the areas of mission, outreach and service.
  • Knowledge in Microsoft Word, Excel, and PowerPoint.
  • Lead others with a servant’s heart.

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