Consultant - Midterm Evaluation Terms of Reference (ToR)

Job Summary

PURPOSE The main purpose of the evaluation is not only to assess the overall performance of the project by tracking the implementation, the outcome and impact of the project so far, draw conclusion and make recommendations to ascertain the results of the project against the set objectives, but also to capture learnings, challenges, opportunities

  • Minimum Qualification: MBA / MSc
  • Experience Level: Executive level
  • Experience Length: 1 year

Job Description/Requirements

Inclusion Ghana Sustainability Project

Midterm Evaluation

Terms of Reference (ToR) for Consultant




Established in 2009, Inclusion Ghana (IG) is an Organization of Persons with Disabilities, positioned as a community change agent, with a focus on advocating for inclusion of persons with intellectual and developmental disabilities (IDDs) in Ghana. This is done through different projects that facilitates awareness-creation, sensitisation, advocacy and engagement with relevant stakeholders. IG has a governing board, national secretariat, regional councils, district councils, and Parent Self-Help Groups (PSHGs) at community level.


About the IG Sustainability Project (IGSP)

The project titled “Promoting Inclusion Ghana Sustainability from District to Organizational level” is a 3-year project that commenced on 1st March 2020, with funding from DANIDA through the Danish Disability Fund, administered by DPOD (Disabled People’s Organisations Denmark) through LEV in Denmark. Implementation of project takes place in 6 main project districts and 6 adjoining districts as below:



Project District

Adjoining District


Asutifi North

Asutifi South


Obuasi Municipal

Bekwai Municipal


Dormaa Central Municipal

Dormaa East

Bono East

Nkoranza South Municipal

Techiman Municipal


Cape Coast Metro

KEEA Municipal

Effutu Municipal

Gomoa West


In the 6 project districts, IG is working in collaboration with the Ghana Scout & Girl Guides Ghana Associations. The primary target across the 12 districts are 840 persons with IDDs, 84 PSHGs with at least 840 parents/caregivers, and 120 duty bearers. The secondary target groups include at least 204 members of other district disability movements (Ghana Blind Union, Ghana National Association of the Deaf, Ghana Society of the Physically Disabled, Ghana Federation of Disability Organisations) and 180 relevant stakeholders in communities within the project districts.


The goal of the IGSP is full inclusion and sustained intellectual and developmental disability issues in Ghanaian communities. The 4 main outcomes/objectives are:

  • IG has sufficient capacity and long-term strategy to continuously fundraise to support its activities and organizational needs.
  • The new IG structure is rolled out in the 6 project and 6 adjoining districts, and PSHGs are actively participating in local disability movement.
  • PSHG members are engaging in resources mobilisation to support their livelihoods and sustain activities of PSHGs
  • CWIDDs develop confidence and interest to participate in school and community events/activities, resulting in being accepted in their communities as members who can be supported to live fulfilling lives.





The main purpose of the evaluation is not only to assess the overall performance of the project by tracking the implementation, the outcome and impact of the project so far, draw conclusion and make recommendations to ascertain the results of the project against the set objectives, but also to capture learnings, challenges, opportunities and lessons that can be used to improve on the implementation of the project moving forward.

The mid-term evaluation will adopt a participatory approach to include the project team, partners and stakeholders not only for them to imbibe the learning that comes out of the process but also own the results and outcome of the evaluation.

Specifically, the midterm evaluation seeks systematic and objective assessment of the IGSP:

a)       To determine its state of implementation, and achievements of expected results, based on the common evaluation criteria of relevance, effectiveness, efficiency, sustainability, and impact;

b)      Document significant change stories, challenges encountered and lessons learned during the first half of overall project implementation;

c)       Make recommendations for improving on results achieved, incorporating important lessons;

d)      Suggest possible adjustments or changes in project activities as well as implementation plan to facilitate improved results in the remaining half of project lifecycle.




The approach to undertaking the midterm evaluation should include the following.

      Desk review of relevant project documents – Application document, LFA, Budget, Narrative and financial reports

      Field data collection in 6 selected districts, engaging relevant target groups as outlined in the project document/application.

      A participatory approach should be adopted, with mixed methods including individual interviews, focus group discussions and key informant interviews, to generate relevant qualitative and quantitative data to support the evaluation process.

      Issues of gender should be adequately addressed throughout the evaluation process.




  • The midterm evaluation consultant will be expected to provide the following deliverables for approval.
  • An inception report that outlines the evaluator’s proposed approach for undertaking the entire assignment – methods, key evaluation questions, draft instruments, field work plan, data analysis, etc. 
  • Detailed draft and final evaluation reports, including sections for executive summary, background, key findings in relation to the 5 evaluation criteria, conclusion, and recommendation.
  • Compiled significant change stories.
  • MS PowerPoint presentation that outlines key findings, implications, and recommendations for implementation of the second half of IGSP.




It is expected that the consultant will take approximately 4 weeks from date of signing contract to handing in the validated detailed final report.






The consultant/evaluator will be expected to report directly to the National Coordinator of Inclusion Ghana. However, s/he will be expected to work closely with the Monitoring, Evaluation and Learning (MEL) Coordinator of IG Secretariat. All relevant documents required by the evaluator to facilitate the midterm evaluation will be provided by the National Coordinator, and MEL Coordinator.




  • The evaluator is expected to demonstrate the following experiences and competences amongst others.
  • At least 5 years impact evaluation experience. Experience evaluating projects involving persons with disabilities would be advantageous.
  • High competence in design and conduct of qualitative research. Strong analytical and report-writing skills.
  • Familiarity with evaluating project in low-income countries. Ability to travel to remote communities to engage community members.
  • Proficient in oral and written English, and excellent facilitation or presentation skills.
  • Previous experience engaging government officials on development projects would be advantageous




Interested persons or firms should submit an Expression of Interest (EOI), including the following.

      Technical proposal detailing the understanding of the assignment/ToR and the processes they intend to follow to be able to deliver the assignment.

      Financial proposal, including consultancy rates and other expenses.

      Relevant CVs (indicating previous experiences of the firm and/or members of the evaluation team, qualifications and 2 recent referees)

      Copy of report(s) written for similar project evaluation in the past.


EOI with all relevant attachments should be submitted by email to, keeping in copy. The deadline for submission of EOI is by 17:00 (GMT) on 3rd October 2021.    


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