Job Summary

Perform the duties of an HR/Accountant

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description/Requirements

Duties and Responsibilities

  • Capture new personnel on Excel spreadsheet and assign them with employee badge numbers.
  • Liaise with Operations and updates deployment requirements
  • Manage the personnel movements in collaboration with operations to facilitate accurate payroll data and reduce/eliminate pay complaints.
  • Carry out actual attendance entry onto payroll data (Excel spreadsheet)
  • Carry out Personnel Audits and report gap appropriately.
  • Receives employees’ pay queries and respond to them accordingly.
  • Receives employees’ welfare concerns and advises on the resolutions i.e. medical, death etc.
  • Process annual leave request Forms.
  • Maintains contacts with Head of Operations, Supervisors and Area Managers.
  • Maintain contact with customers at all time
  • Process medical bills and excuse duty forms.
  • Prepare letters, affirmation, introductory, Memos and others
  • Receives dismissal/suspension/reinstatement requests and collect available evidence to process them.
  • Making sure that staff get paid correctly and on time
  • Pensions and benefits administration
  • Monitoring staff performance and attendance
  • Advising line managers and other employees on employment policies and procedures
  • Ensuring candidates have the right to work at the organization
  • Negotiating salaries and Terms of contracts
  • Petty cashier
  • Filing employees’ documents.
  • Prepare invoices for clients for payments.
  • Process invoices and receipts for payment
  • Collection of Cheques/Cash payments
  • Prepare monthly timesheet/posting sheet for operations
  • Prepare monthly payroll using Excel spreadsheet and ensure the payment of the salaries.
  • Prepare and submit SSNIT contributions (Tier-1 and Tier-2) for verification for all the companies forming part of the group and ensure the payment on time to avoid penalty.
  • Prepare and file PAYE Tax and VAT returns for all the companies forming part of the group
  • Submit SSNIT/GRA Clearance certificate letters and follow up for collection all the companies forming part of the group
  • Handling other SSNIT/GRA related issues.
  • Payment of utility bills and other bills
  • Facilitate the preparation of tender documents
  • Submission of Tender documents
  • Responsible for acquisition of uniforms and other security kits
  • Responsible for Repairs and fuelling of the vehicles and the motor bikes
  • Prepare and submit monthly invoice to special companies for payment
  • Preparing measurement report and invoice for special companies on monthly basis
  • Perform other administrative / Accounts/HR related duties.


Qualification and Requirements

  • Candidate must have a degree in business administration Accounting option or any equivalent qualifications 
  • The candidate should be a male aged between 32 - 45years
  • The candidate should have good presentation and communication skills and should know how to drive
  • Must have 4 - 5 years experience in the same field preferably he should have worked with a security company before

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