HR Officer and Executive Secretary

A Reputable Company

Job Summary

Support Upper Management activities, including answering, screening and redirecting incoming phone calls, managing calendars and meetings, typing, emailing and all other supportive tasks. Reporting to CEO

  • Minimum Qualification: HND
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description/Requirements

HR Responsibilities

  • Keep employee files and documents secured, organized, and indexed.
  • Create, update, and maintain a digital database that include all major information related to employees’ status.
  • Check attendance on a daily basis, and report any unauthorized absences to management.
  • Organize and maintain complete attendance records.
  • Process leaves and exit requests.
  • Receive and answer employees’ attendance inquiries.
  • Provide the accounting department a complete and accurate attendance report on the cut off date of each month to process monthly payroll.
  • Ensure all employees comply with the managerial policies and procedures.
  • Follow up with outsourcing recruitment agencies to recruit new employees.
  • Introduce new employees to the team, and provide full orientation and support on their joining


Responsibilities (Executive Secretary)

  • Typing, printing, and processing various documents and reports.
  • Scheduling internal and external meetings, and write minutes of meeting when invited.
  • Answering and redirecting phone calls on behalf of the management, accurately take and relay messages.
  • Issue managerial memos and circulars.
  • Collect periodic reports from various departments and outline any delays.
  • Handle full day-to-day secretarial operations.
  • Welcome and greet management guests.
  • Ensure upper management offices are tidy and presentable all the time.
  • Offering administrative support across the organization
  • Perform assigned various tasks by the management.
  • Archive all official documents in a well organized and indexed form.


Qualification and Requirements

  • A minimum of an HND is required
  • At least 5 years of experience as an administrative assistant or HR assistant.
  • Mastery in Microsoft Office.
  • Presentable, professional attitude and pleasant appearance/personality.
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Advanced Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude, friendly personality.
  • BA in Administration or related degrees.
  • Fluent in English


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