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HR and Administrative Executive

A Reputable Company

Job Summary

The purpose of the HR Administrative Assistant role is to provide high-level, confidential administrative support to the business.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Your Main Responsibilities

  • Ensure general and administrative support to the General Manager, Chief Financial Officer’s offices and the HR function.
  • Plan meetings, visits and team events accordingly.
  • Assist in HR key initiatives such as employee engagement sessions, Culture Cascade, etc when needed
  • Provide letters of invitation, introduction, etc as required from time to time
  • Develop and maintain an effective & efficient document filing (electronic and hard) process for business related documents
  • Manage agendas of meetings, produce memos of such for review and proactively follow up on actions
  • Manage sensitive matters and information regarding peculiar issues within the organization
  • Organize the GM and CFO’s internal and external designated correspondence and decide the order of priority
  • Coordinate general administrative services in the organization e.g. archiving, ensuring seamless provision of utilities and supplies (stationery etc), reporting of defects, etc.
  • Collate daily, weekly and monthly reports as required from for the HRBPs review and analyze operating reports and report on variances against budgets.
  • Process all requisitions for the team, e.g Purchase Order and other applications as required.
  • Respond to queries and requests on Admin issues and escalate to the HRBP where necessary.
  • Make efficient travel arrangements for the GM & CFO as required and for special workshops for team members


Skills, Experience and Qualifications

  • University graduate from a recognized institution.
  • At least two years’ experience in an administrative capacity.
  • Proficient in Microsoft Excel, Word, PowerPoint, Outlook and data management skills.
  • Superior organizational skills and meticulous attention to detail and ability to manage multiple projects and task simultaneously.
  • Highly adaptable with the willingness to maintain flexibility in job function in an ever-changing environment.
  • Excellent written, verbal, presentation and interpersonal communication skills with ability to interface with all levels of management as well as external stakeholders.
  • Ability to work under pressure to manage tight deadlines; with a can-do” attitude and a willingness to go the extra mile to get the job done.
  • Ability to build and manage key relationships with a range of internal and external partners and stakeholders. with internal and external stakeholders.
  • The ability to work in a discreet manner, maintaining confidentiality.

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Accra & Tema Region
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Job Function: Admin & Office
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Accra & Tema Region
| Full Time |
GHS 1,200 - 1,500
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A Reputable Company
Accra & Tema Region
| Full Time |
Confidential
Job Function: Admin & Office
1mo