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Job Summary

Oversees the implementation of accounting, finance, and administrative policies and procedures in compliance with the organizational requirements.

  • Minimum Qualification: Degree
  • Experience Level: Management level
  • Experience Length: 5 years

Job Description

General Functions:

  • Oversees the implementation of accounting, finance, treasury, and administrative policies and procedures in compliance with the organizational requirements
  • Manages the Finance and Administrative Department staff

 

Specific Functions

Accounting & Finance:

A.    Oversight of daily/monthly/yearly reconciliation of the MIS and accounting documents (e.g. bank statements, cash transfer forms, checkbook records)

  1. Perform weekly checks on the daily cash collection - deposits made in the banks and encoding made in the MIS
  2. Ensure the correctness of the accounts encoded in the MIS - the general ledger and account ledger details
  3. Responsible for checking the accounting reports generated by the system

 

B.    Checking of all books of accounts to ensure accuracy and reliability

  1. Perform bank reconciliations on a weekly and monthly basis
  2. Check and monitor fixed assets register for all equipment and assets in the head office and the branches

 

C.    Preparation of Financial Reports

  • Check, approve and consolidate monthly financial reports of the branches
  • Prepare and submit the monthly organizational Financial Reports to include:

·         Balance Sheet

·         Income Statement

·         Variance Analysis Report

·         Cash/Bank Book Report

·         Consolidated Trial Balance

·         Consolidated General Ledger

  • Prepare and submit year end organizational Financial Reports after all reconciliations have been done

D.     Assist External Auditors in the annual audit of accounts

  • Prepare Financial Reports for donors and other external stakeholders as and when required

 

Treasury:

A.    Budget and Fund-sourcing

  1. Assist the General Manager in the preparation of the annual budget and midyear reviews
  2. Assist the General Manager in the processing and documentation for fund sourcing
  3. Propose corrective or cost-reduction measures when necessary

 

B.    Fund management

  1. Manage bank accounts to include proper observance of bank account opening (and closure as may be necessary) and ensure that the list of signatories is kept up-to-date and in compliance with basic internal control measures
  2. Check and approve all bank transactions
  3. Monitor the cash flow, prepare the weekly cash position and recommend fund transfers/requests as may be necessary
  4. Check and approve all cash and check disbursements
  5. Ensure that expenditures are forecasted within the budget
  6. Analyze cost effectiveness of planned and actual expenditures
  7. Check and monitor the petty cash/working fund disbursements in the HO and branches

 

Administrative:

A.    Payroll Checking

  1. Ensure the accuracy and timely processing and payment of Payroll items (salaries, SSNIT, PAYE)
  2. Ensure compliance to employment regulatory concerns

B.    Employee Benefits

  1. Check and monitor leaves, staff loans and advances in consultation with General Manager, Staff Loan Committee, etc…
  2. Ensure accurate/on-time remittance and submission of statutory payments and disclosure requirements
  3. Recommend any other benefits due to staff as appropriate
  4. Validate and approve pre-employment requirements prior to contract drafting/administration
  5. Facilitate final pays and severance claims to staff as may be necessary

 

C.    Head Office and Branch Set-up

  1. Ensure physical set-up of the Head Office and Branch according to standards
  2. Check procurement of assets, fixtures and furniture and other technical investments
  3. Supervise the regular inventory of all ID Ghana property
  4. Coordinate and monitor repairs and maintenance of all offices
  5. Prepare and submit legal requirements and reports to government agencies as per mandate to include but not limited to government licenses, insurance, taxes and fees covering branches and the entire organization

 

 

Management:

  • Participate in Steering committee meetings as required
  • Facilitate regular Planning and Assessment sessions and meetings of the Finance and Admin Department
  • Develop and/or updates the existing accounting manual and other internal mechanism
  • Provide Finance and Admin Department staff with targets, monitor personnel accomplishment of goals and conduct evaluation on a regular basis
  • Recruit and train Finance and Admin staff in line with good organizational practice

 

Desired Profile

  • Graduate of Accountancy, post graduate accounting qualification desired
  • At least five years of relevant experience in a finance/admin function in the field at an appropriate level, with sound understanding of working in Non-Governmental Organizations (NGOs)
  • Strong background in administration, operations management, risk management, internal auditing and financial management
  • Proven ability to provide support, guidance and training to financial and non-financial staff and peers
  • Communication and reporting skills, both verbally and in writing
  • Ability to work to deadlines with good prioritization and time management skills
  • Ability to work in a cross-cultural and complex environment
  • Experience in multi-currency accounting desired
  • Willingness to conduct field work as may be required
  • Commitment to uphold ID Ghana’s Vision, Mission, Core Values, goals, policies

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