Executive Assistant at Sandvik

Sandvik Mining and Rock Solutions, a global leader in mining equipment and solutions, seeks a dedicated Personal Assistant to provide essential administrative support to our executive team. As a detail-oriented professional, you’ll optimize the Vice President’s efficiency, manage travel logistics, organise events and enhance overall office operations.



Responsibilities:







Schedule Management: Coordinate the Vice President’s and management team schedules.

Travel Coordination: Arrange local and international travel, adhering to company policies.

Front Desk Oversight: Manage the Accra office front desk and facilities.

Event Planning: Organize corporate events and functions.

Communication Hub: Act as a liaison between the Vice President, internal teams, and external stakeholders.

Meeting Organization: Prepare agendas and invitations, take minutes, and ensure well-organized meetings.

Document Management: Prepare, Proofread, and manage documents and presentations.

Office Supplies and Equipment: Oversee maintenance and coordination.

Fleet Management:

Manage drivers and maintain the company’s light vehicle fleet.

Confidentiality: Handle sensitive information discreetly.



Qualifications:







Bachelor’s degree in Business Administration or relevant field.

Minimum of five (5) years’ experience in a similar role.



Skills and Qualities:







Management Proficiency: Extensive knowledge in administration and management.

Business Acumen: Strong business sense and focus on environmental, health, and safety (EHS).

Communication Skills: Excellent verbal and written abilities.

Technological Proficiency: Proficient in Microsoft Office Suite and relevant software.

Project Support: Assist with project tracking and reporting.

Multitasking: Prioritize tasks effectively.

Professionalism: Maintain discretion and professionalism.

Problem-Solving: Anticipate needs and adapt to changing priorities.

Interpersonal Skills: Build relationships with stakeholders at all levels.

Leadership and Initiative: Take charge and plan ahead.



Desired Personal Qualities:







Adaptability: Thrive in a dynamic environment and handle unexpected challenges.

Attention to Detail: Ensure accuracy in all tasks and communications.

Collaboration: Work effectively with diverse teams and personalities.

Time Management: Efficiently manage competing priorities.

Positive Attitude: Foster a supportive and proactive work atmosphere.

Confidentiality: Uphold the highest level of discretion.



Reporting Relationship:



Sales Area VP/Managing Director