1 month ago

Job Summary

As the Event Coordinator, you will be involved in each aspect of the event planning process.

  • Minimum Qualification:Degree
  • Experience Level:Mid level
  • Experience Length:2 years

Job Description/Requirements

Tasks for Event Coordinator.

Tasks include, but are not limited to the following:

  • Assist the Creative Director and act the position when required
  • Managing client communication with other staff
  • Designing a system to manage and facilitate client satisfaction from onboarding to event execution
  • Managing other event coordinators and event hostesses
  • Manage and understand fully the Aisle Planner software, Airtable, and other software prescribed and maximized their use for managing all events
  • Arrange meetings with clients and keep records of meetings
  • Produce detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
  • Secure and book a stable venues or locations for meetings and events
  • Coordinate event details, clients, and provide general support throughout planning of events.
  • Make required phone calls when planning and coordinating an event.
  • Manage vendor referrals identifying and securing speakers or special guests;
  • Handle client queries during and outside events
  • Maintain relationships with vendors and clients by providing excellent customer service
  • Oversee the dismantling and removal of the event and clearing the venue efficiently;
  • Post-event evaluation (including data entry, analysis and follow-up form for client satisfaction)
  • Represent the company with a professional image during social events


Qualifications:

  • A completed first degree or equivalent tertiary education
  • Experience with events is a plus
  • Have excellent organizational skills
  • Have good customer service and networking skills
  • Knowledgeable about marketing and promotional techniques
  • Good oral and written communication skills
  • Ability to think outside the box
  • Ability to work effectively without constant or close supervision.
  • Have good leadership and teamwork skills.
  • Adept at social media and data management apps & software


Location: East Legon



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