The Director of Finance and Administration is responsible for the primary oversight and in-country leadership of all financial reporting and administrative operations through the life of the program. They will oversee financial operations for the program and conduct continual reporting to ensure the financial health of the program and the correct usage of funds. The successful candidate will have experience working on USAID programs, particularly on contracts, and the ability to oversee staff and partner organization finances, and a strong background in institutionalizing financial best practices.
- Oversee the development of financial, administrative, human resources and operations management systems and processes required to support activity implementation, ensuring compliance with USAID rules and regulations, contract requirements, FHI 360 policies, and host government laws.
- Manage implementation of financial, administrative, and HR policies and procedures that meet activity needs and USAID and FHI 360’s requirements.
- Oversee procurement efforts for the activity including tenders, calls for proposal selection and negotiation with vendors, and management of subcontractors in compliance with USAID rules and regulations, contract requirements, and FHI 360’s policies.
- Ensure compliance with USAID and FHI 360’s policies, regulations and procedures governing the activity contract.
- Develop and manage institutional subcontracts, grants under contracts and government-to-government funding with assistance from the FHI 360 home office support team.
- As a member of the senior management team, play a central role on decision making related to the project, providing succinct and timely information to the SMT across all admin finance and HR activities.
- Play a lead role in budget and planning systems across all elements of the project. Ensure that the budget and audit projections, expenditure, tracking, and reporting are in accordance with USAID and FHI 360’s policies and procedures for compliance and audits, as well as compliance with Ghanaian law.
- Create and maintain financial reporting and tracking systems and provide financial performance updates on activities. Develop and guide the administrative team on annual work planning, and ensure submission of quality operational plans, budgets, and reports.
- Oversees HR management functions including recruitment, hiring, transition, and termination, benefits administration, performance appraisal, and ongoing performance management.
- Upholds the standards of FHI 360 to lead a high performing team and ensure strict compliance to USAID and FHI 360’s regulations and internal controls.
Qualifications and Requirements
- Master’s degree and at least twelve (12) years of progressively senior experience in business administration, finance, accounting, management, or relevant field is required.
- At least 6 years managing a finance department is required.
- Experience managing finances and complex administration for USAID contracts.
- Excellent financial management skills and knowledge of latest project management tools and computer applications such as Microsoft Office and Quickbooks. Comfortable with cloud-based database tools, like SharePoint, Google Drive and Dropbox.
- Knowledge of USAID rules, regulations, and financial reporting required.
- Prior direct experience with procurement compliance, managing grants under contracts and overseeing government-to-government funding.
- Ability to advise teams on new approaches that sustain and/or improve project delivery.
- Ability to sustain timeliness of program delivery amidst adaptations from changing operational demands and client feedback.
- Strong analytical and computer skills, with emphasis on budgeting and financial analysis.
- Experience in Sub-Saharan Africa, preferably in Ghana or similar development context, highly preferred
- Demonstrated excellent spoken and written communication and presentation skills, with fluency in English.
How to Apply?
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