Job Summary

Under the supervision of the Country Director, the purpose of the Business Development Manager is to set the overall strategic direction, coordinate and be accountable for all grants activities at country level. This position is to lead the Plan International Ghana Resource Mobilization drive in the mobilization of grant related resources and manage the design and implementation of a robust resource mobilization unit/department to increase grant portfolio. He/she will be responsible for growth, high quality and timeliness in communications with donors and managing effective working relationships with National Offices and bilateral and multilateral organizations at country level. S/He will also support grant project teams to ensure that grants are implemented and reported in line with donor/Funding Bundle Agreement Document (FAD).Contractual

  • Minimum Qualification: MBA / MSc
  • Experience Level: Senior level
  • Experience Length: 8 years

Job Description/Requirements

Location: Accra, Ghana


Company: Plan International


The Organisation 

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.


Purpose:  How does this post support Plan’s strategy and mission? - Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalised with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. This position is to lead the Plan International Ghana Resource Mobilization drive in the mobilization of grant related resources and manage the design and implementation of a robust resource mobilization unit/department to increase Plan Ghana’s grant portfolio to meet the organizations target.


DIMENSIONS OF THE ROLE

The Business Development Manager manages the Business Development Unit (BDU). The BDU is responsible for identifying funding opportunities in line with Plan International Ghana programme priorities, writing successful grants proposal in coordination with programmes and operations colleagues and strengthening systems and processes for effective grant management and Donor retention. 


S/he will:

  • Sets out the overall strategic direction in Business Development, leads and coordinates country teams to moblise high value grants resources and Mobilised more than 75million Euros over 5 years
  • Supports the delivery of high quality programmes /project that advances the rights of children especially girls and youth
  • Supports strategic Planning and Management of grants resources to implement Country Strategy sustainable. 3 key Business staff report directly to the position.
  • Provide capacity building to the Country Office BDU staff, comprising but not limited to a Grants Coordinator, Local Fund Raising Specialist and
    Partnership Specialists
  • Maintain donor portfolio development in Ghana with multiplicity of donors (institutional, Foundations, Trust, Corporates and High Networth Individuals etc
  • Works proactively with National Organization (NOs) counterparts to identify and win appropriate grant opportunities.
  • Oversee and coordinate the development, writing and packaging of successful grant proposals from concept through to award.
  • Transform the BDU into a team by providing sound and steady leadership in management the team in order to produce world class results.

ACCOUNTABILITIES

Business Development Manager’s role in the Country Leadership Team (CLT)

  • Support the CLT to manage relationships and processes relating to Donors and partners (NGOs and communities), including partner assessment and engagements
  • Take responsibility as part of the CLT for risk management processes in-country Strategy Development
  • Direct and lead the development and roll out of a Resource Acquisition and Management strategy
  • Support the localisation of Plan International Ghana Resource mobilisation Strategy in line with the Ghana CS, Regional Resource Mobilisation Plan and the corporate Resource Mobilisation Strategy
  • Facilitate the identification of Plan International Ghana programme priorities for fundraising.
  • Defines RM Strategy for financial mobilization of resources
  • Participate and play a key role in the development and periodic review of Plan International Ghana’s CS
  • Provide direction in the development of individual Programme and Influencing Areas fundraising strategies

Resource mobilisation

  • Lead in ( In-country and External) Donor Market intelligence /trend analysis
  • Develop appropriate Donor Network both In-country and External sources to grow CO grants portfilo
  • Support in identifying in-country funding and partnership opportunities both internal and external donors.
  • Facilitate ethical checks, risk assessment and Go and No Go Decision
  • Work with CLT members, and the BDU Team to ensure an active donor engagement plan is in place (complete with updated donor mapping, donor engagement tracking and updated action plans), and updated monthly
  • Lead the process for identifying & exploring new fundraising opportunities; review and summarize funding requirements from various donors; evaluate & recommend response to fundraising opportunities.
  • Responsible for ensuring the marketing of concept papers, proposals, country strategic plans with relevant National Offices and donors
  • Work with the Grants Coordinator to establish and maintain a data bank of concept papers/proposals.
  • Network with other INGO’s, NGO’s, Private Sector and current/potential donors to facilitate partnership & coalitions for advocacy & fundraising.
  • Review and sign-off on all proposals, prior to CD/PSM sign-off, before submission to the NO or donor to ensure that minimum quality and cost recovery requirements are met.
  • Lead FAD negotiations to ensure stage 1 & 2 (to ensure proposal reviews are completed and min standards met), and stage 3 (to ensure that all contracts are received and reviewed before signature.), and to include appropriate reporting and implementation requirements.
  • Ensure that the pipeline is effectively monitored, with the timely completion of the Global Pipeline Monitoring Tool (GPMT), and input into WACA reporting requirements.
  • Ensure the smooth coordination of all proposal development efforts at the national, regional/PU, and community levels
  • Oversee the research and development of new proposals to a high standard, using participatory, empowering approaches, in line with the country strategy and annual growth plan
  • Support Programme Influencing Area resource mobilizations where and whenever necessary.

Grant Management

  • Ensure that grant management procedures are fully supported by all CLT members
  • Ensure that all Funding Agreement Documents (FADs) are authorized, updated, and disseminated as and when necessary.
  • Ensure that new and existing grants are adequately recorded in SAP or equivalent
  • Ensure Grant/FAD files & filing systems (both electronic and hard copies) are properly maintained.
  • Support the effective start-up of new grants (system set-up, FAD activation, start-up workshop etc.)
  • Hold monthly calls with project managers to monitor progress on grants & hold quarterly updates with NO colleagues on project
  • Conduct regular PU visits to support grant monitoring, compliance and reporting
  • Update key grant management systems, including donor reporting trackers and grant status report.
  • Support the effective closure of grants (including assets transfer, final evaluation, audits and reporting, and final system closure).
  • Promote a grants friendly environment; via training, sensitization, capacity building, of grant staff
  • Provide adequate training to field staff on Specific Grants management skills (including proposal and report writing)
  • Understand and assimilate the complexity of Plan’s grants business development and systems and procedures, organizational structures and decision-making processes;
  • Support the Finance Team to monitor grant compliance and, ensure Plan Ghana responds professionally to all compliance and audit issues, follow-up on audit findings and evaluation recommendation
  • Participate in monitoring and evaluation of grants programs, including audits.
  • Facilitate the preparation on Grants Projects and grants department for audits and audit action responses/follow ups

Donor/NO Relations -

  • Act as the focal point for all resource mobilization and grant management related communications to/from the National Organizations; including donor opportunities, responding to donor queries; requests for visits, etc.
  • Coordinate with National Organizations and CLT regarding external audits required by donors.
  • Prepare & ensure donor/NO visit objectives are met.
  • Engage with donors and represent the organization in a professional manner which reflects positively on Plan as an organization;
  • Facilitate donor meetings as part of a capacity building exercise.
  • Participate in networking, partnership and donor-relations activities – being an ambassador of Plan in cultivating relationships with donors and partners
  • Direct the process for Plan Ghana to become a “Go to Organisation” for Donors especially Corporates and Individual High Networth

Coordination

  • Ensure that the Resource Acquisition and Management Team works well internally and closely coordinates its various planning and implementation (proposal development and grant management) activities with departments such as Programmes, Administration, People and Culture, Finance, Procurement/Supply Chain, and
    Information, Communication and Technology.
  • Ensure systems, processes and procedures are in place to implement core work tasks.
    *Ensure that management systems and procedures ensure efficiency, accountability and good working relationships with donors, counterparts, Plan Ghana partnership colleagues, and beneficiaries.

Capacity Building

  • Facilitate capacity enhancement of staff and grants partners on grant policies, grants development and management through mentoring and training.
    *Ensure staff and grants project subgrantees and subgrantors have the necessary skills to  manage the projects, engage with donors, and fundraise

Management:

  • Ensure accomplishment of the team business/work-plan, objectives and targets as related to achieving Plan Ghana annual Resource Mobilization main goals and objectives.

Manage Department’s operational team budget.

  • Monitor individual employee performance and conduct regular, ongoing management and biannual performance evaluations.
  • Recruit, develop and motivate a high performing Business Development team
  • Provides timely and quality support for disaster preparedness and execution of activities during emergencies and manages associated risks in this regard
  • Maintain gender sensitivity towards staff and Plan associates to ensure gender equity at all times
  • Fulfil Plan’s Child Protection and Safe Guarding Policy at all times
  • Perform  any other duties to be assigned


Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.


KEY RELATIONSHIPS
Direct working relationship


High level:

  • Country Director
  • Programme Support Manager
  • Programme Influencing Area Managers

Medium level:

  • Country Finance Manager
  • Country Human Resources Manager

Close working relationships will be expected with the following


High level:

  • Country Management Team
  • Grant funded project coordinators
  • Regional Office Grants Unit
  • Donor Community
  • Partners’ networks
  • Various External stakeholders

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

  • Minimum of 8 years of relevant professional experience in Grants Acquisition and Management and Business Development/ Fund Raising
  • Preferably At least 7 years work experience with international development or humanitarian organizations. 
  • Demonstrated track record developing successful funding proposals for major institutional donors.
  • Capacity building experience in project design, implementation, reporting, and evaluation.
  • Preferably knowledge of funding cycles, strategic priorities, and requirements of major donors such as GAC, EU, USAID, JICA, GF, MoFA, World Bank, Africa Development Bank etc.
  • Excellent proposal and report writing skills.
  • Fundraising skills
  • Program/project management skills
  • Networking and partnership development
  • Strong team building and motivational skills
  • Strong negotiation, facilitating and influencing skills
  • Development and/or humanitarian programming experience, and a good understanding of international development and humanitarian issues
  • Applied knowledge of project and grant cycle management including problem analysis, project design, financial planning and management, and monitoring and evaluation.
  • Experience securing institutional funding grants and contracts at a multimillion level
  • Experience preparing quality narrative and financial reports for institutional donors 
  • Sound knowledge of humanitarian funding policy and typical contract rules and procedures
  • Experience of establishing and cultivating strong donor relationships that have delivered substantially increased income
  • Experience of managing a team of staff and promoting high performance.
  • Confidence to operate in a strategic leadership role and to engage with senior managers
  • Ability to think and work proactively and flexibly, creatively and strategically under pressure or when faced with competing demands.
  • Ability to work well in a team and cross-organizational and to establish excellent relationships

Desirable

  • Ability to handle the conflicting priorities of maximizing funding opportunities with staff capacity development
  • Excellent advisory skills in ensuring a positive outcome to his/her observations.
  • Demonstrate creativity in seeing opportunities to present to Country Leadership Team (CLT) and Extended country leadership team (ECLT)

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact


  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT
The position is based in the Country Office at Accra. The post holder will travel frequently (up to 40%) at national (Ghana) and international level


LEVEL OF CONTACT WITH CHILDREN

Level of Contact with Children:
*Low contact:     No contact or very low frequency of interaction
*Mid contact:     Occasional interaction with children
*High level:        Frequent interaction with children


Low contact - The job responsibilities of this position does not require the post holder to have frequent contact with children. There would be occasional contact with children and it is expected that children shall be protected at all times.




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