Archivist at ARB APEX Bank

The Bank invites applications from highly skilled and suitably qualified applicants for the following vacant position: Archivist



Role Summary



• The Archivist will ensure the efficient and effective management of the bank's records at the Records Centre at the Kumasi Branch and semi-current records nationwide



Key Responsibilities / Accountabilities



• Facilitate the organisation and migration from a manual records management system to electronic records management

• Ensure the effective and efficient management of the Electronic document management system (EDMS), after migration

• Facilitate the submission of records to and retrieval of records from the records centre

• Organise archival records and develop classification systems to facilitate access to archival materials

• Integrate records retention and management into the culture and processes of the bank

• Implement the records retention policy of the bank

• Daily administration of the centre and also exercise oversight responsibility over semi-current records at the head office and branches of the bank

• Identify and organise all dormant and orphaned records in the bank

• Ensure proper storage and shelving of records in the repositories

• Maintain a register of all the record holdings of the office (Accession Register)

• Select and review records which have attained their retention periods

• Re-schedule records on various forms E.g records Disposal form

• Maintain a register or finding aid of all the record holding of the office

• Monitor the retrieval and re-shelving of records in the repositories

• Evaluate records for preservation and retention

• Ensure that the search room rules and regulations are adhered to by all searchers

• Provide reference services to searches

• Orientate staff on the processes for submission and retrieval of records from the records centre



Qualification Required & Experience



• A minimum of a First Degree in Archival Studies, Public Administration, Information Studies or in a relevant field with at least 5 years post qualification experience at an archives or records management centre

• A professional qualification in records management and archives administration will be preferred

• Must have extensive experience in records management



Knowledge and Skills



• A working knowledge of an Electronic Document Management system (EDMS) is essential

• Must be methodical, with strong attention to detail

• Must be familiar with standards and best practices of records management, preservation and access

• Knowledge of EDMS is required

• Ability to keep accounts of detailed records

• Excellent organisational & administrative skills

• Must be proactive and results oriented

• Self-motivated and ability to work with very minimum supervision

• Strong interpersonal skills and a good team player

• Must be computer literate and proficient in the use of MS Office applications



Location: Accra



How To Apply For The Job



Applications, accompanied by detailed curriculum vitae, copies of certificates, names and addresses of 3 referees, including their contact telephone / email addresses, should be forwarded to:



The Head

Human Capital Department

ARB APEX BANK PLC

P.O.Box GP 20321

Accra



via:



recruitment@arbapexbank.com



Closing Date: 18 July, 2024