Administrative Support staff

A Reputable School

Job Summary

Receives telephone callers and visitors, using good judgment when referring individuals to other supervisors staff or to other offices; Maintains supervisor’s appointment calendar and occasionally schedules appointments without prior clearance.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

A Reputable School In North Legon is Hiring administrative support staff for immediate employment.



Job Duties

  • Transcribes and/or types dictation of letters, memorandum, reports, charts, forms, questionnaires, and other materials from author, clear copy, rough drafts and/or email;
  • Receives telephone callers and visitors, using good judgment when referring individuals to other supervisors staff or to other offices; Maintains supervisor’s appointment calendar and occasionally schedules appointments without prior clearance.
  • Compiles information for and prepares a wide variety of reports.
  • Arranges for conferences, including space, time, and participants.
  • Receives and reviews incoming correspondence; incumbent handles those that the s/he has the ability and knowledge to address.
  • Prepares routine acknowledgements and correspondence of a non-judgmental/policy nature.
  • Maintains a wide variety of complex subject matter files.
  • Reviews outgoing correspondence for procedural and grammatical accuracy, conformance to general policy and factual correctness.
  • Assists in the preparation of annual budget submissions and provides up-to-date status reports on budget and related issues.
  • Serves as a central point of contact within the organization for information relating to clerical/administrative procedures, maintenance of files, ordering of supplies, and past practices pertaining to reports and other items of a recurring nature.
  • Mentors other administrative professionals within the Team.
  • Assigns to and reviews work of clerical employees, where appropriate.
  • Makes travel arrangements for supervisor.

Qualification & Experience

  • DBS in secretaryship or accounting
  • At least 1-3 year experience
  • Preferred Candidates should live in North Legon, Legon, Ashomang, Agbogba, Madina, Adenta.

Required

  • Must be computer literate


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