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Administrative Secretary

A Reputable School

Job Summary

Carry out administrative duties such as filing, typing, copying, binding, scanning

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 3 years

Job Description/Requirements

Responsibilities

·  Answer and direct phone calls

·  Organize and schedule appointments

·  Plan meetings and take detailed minutes

·  Write and distribute email, correspondence memos, letters, faxes and forms

·  Assist in the preparation of regularly scheduled reports

·  Develop and maintain a filing system

·  Update and maintain office policies and procedures

·  Order office supplies and research new deals and suppliers

·  Maintain contact lists

·  Book travel arrangements

·  Submit and reconcile expense reports

·  Provide general support to visitors

·  Act as the point of contact for internal and external clients

·  Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

·  Manage office supplies stock and place orders

·  Prepare regular reports on expenses and office budgets

·  Maintain and update company databases

·  Organize a filing system for important and confidential company documents

·  Answer queries by employees and clients

·  Update office policies as needed

·  Maintain a company calendar and schedule appointments

·  Book meeting rooms as required

·  Distribute and store correspondence (e.g. letters, emails and packages)

·  Prepare reports and presentations with statistical data, as assigned

·  Arrange travel and accommodations

·  Schedule in-house and external events

 

 

Qualities

·  Proven experience as an Administrative Assistant,  or Office Admin Assistant

·  Knowledge of office management systems and procedures

·  Working knowledge of office equipment, like printers and fax machines

·  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

·  Excellent time management skills and the ability to prioritize work

·  Attention to detail and problem solving skills

·  Excellent written and verbal communication skills

·  Strong organizational skills with the ability to multi-task

·  HND minimum

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A Reputable Company
Accra & Tema Region
| Full Time |
Confidential
Job Function: Admin & Office
1mo
A Reputable Company
Accra & Tema Region
| Full Time |
Confidential
Job Function: Admin & Office
1mo
A Reputable Company
Accra & Tema Region
| Full Time |
Confidential
Job Function: Admin & Office
1mo
Accra & Tema Region
| Full Time |
Confidential
Job Function: Admin & Office
1mo