- Minimum Qualification :
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
A new Aviation School is seeking to recruit an Administrative Secretary for the school through a range of organizational and communication-related duties to support the school administration, lecturers, students, and external agencies. This position requires an organized, proactive, and detail-oriented individual who can handle multiple tasks and maintain smooth operations for the school.
Responsibilities:
- Act as the school’s initial point of contact, receive and route phone calls, handle emails, and respond to inquiries in a timely manner.
- Monitor email correspondence, and flag necessary correspondences for attention and action.
- Assist in the admission process of new students.
- Communications & Liaison with Organising and servicing internal meetings.
- Prepare and distribute correspondence, memos, and other communications to school’s stakeholders (school administration, lecturers, students and external agencies).
- Data entry and management of School organizational systems.
- Maintain documents, correspondences and paperwork for reference.
- Review and maintain the filing systems of the school ensuring all documentation is current and accessible.
- Perform general office duties
- Manage office supplies, track inventory and place orders for the school when necessary.
- Any other assigned tasks.
Requirements
- A Bachelor’s Degree in Business Administration / HND Secretaryship and Management Studies or a related field.
- Minimum of 2-3 years proven experience in a similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Excellent organizational and time management skills.
- Ability to multitask and prioritize workload effectively.
- Attention to detail and a high degree of accuracy in performing administrative tasks.
- Attention to detail and problem-solving skills.
- Ability to work independently and collaboratively as part of a team.
- Customer service experience.
Location: Accra, Asylum, Down
Salary Range: Attractive
Employment Type: Full Time
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