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J

Administrative Assistant

Jobberman Ghana

GHS Confidential
New
3 weeks ago
  • Minimum Qualification :
  • Experience Level : Entry level
  • Experience Length : 2 years

Job Description/Requirements

A new Aviation School is seeking to recruit an Administrative Secretary for the school through a range of organizational and communication-related duties to support the school administration, lecturers, students, and external agencies. This position requires an organized, proactive, and detail-oriented individual who can handle multiple tasks and maintain smooth operations for the school.

Responsibilities:

  • Act as the school’s initial point of contact, receive and route phone calls, handle emails, and respond to inquiries in a timely manner.
  • Monitor email correspondence, and flag necessary correspondences for attention and action.
  • Assist in the admission process of new students.
  • Communications & Liaison with Organising and servicing internal meetings.
  • Prepare and distribute correspondence, memos, and other communications to school’s stakeholders (school administration, lecturers, students and external agencies).
  • Data entry and management of School organizational systems.
  • Maintain documents, correspondences and paperwork for reference.
  • Review and maintain the filing systems of the school ensuring all documentation is current and accessible.
  • Perform general office duties
  • Manage office supplies, track inventory and place orders for the school when necessary.
  • Any other assigned tasks.

Requirements

  • A Bachelor’s Degree in Business Administration / HND Secretaryship and Management Studies or a related field.
  • Minimum of 2-3 years proven experience in a similar role.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Ability to multitask and prioritize workload effectively.
  • Attention to detail and a high degree of accuracy in performing administrative tasks.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and collaboratively as part of a team.
  • Customer service experience.

Location: Accra, Asylum, Down

Salary Range: Attractive

Employment Type: Full Time











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