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Administrative Assistant

A Reputable Company

Job Summary

Organizing and managing schedules and calendars for manager and senior-level officers

  • Minimum Qualification: HND
  • Experience Level: Entry level
  • Experience Length: 3 years

Job Description

Responsibilities

·         Manage office supplies stock and place orders

·          Prepare regular reports on expenses and office budgets

·          Maintain and update company databases

·         Organize a filing system for important and confidential company documents

·         Answer queries by employees and clients

·         Update office policies as needed

·          Maintain a company calendar and schedule appointments

·         Book meeting rooms as required

·         Distribute and store correspondence (e.g. letters, emails and packages)

·         Prepare reports and presentations with statistical data, as assigned

·         Arrange travel and accommodations

·         Schedule in-house and external events

·         Receiving and processing communication channels, including email, phone, and physical mail

·         Assisting human resources department with payroll and personnel databases

·         Conferring with accounting department to help make payments, process incoming invoices, and verify receipts

·         Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed

·         Creating reports and memos for managers and senior-level officers as needed

·         Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces

·         Attend meetings and record notes and messages for managers and senior-level officers

 

 

Skills and Competencies

·         Degree or HND  in  administration

·         Working knowledge of necessary productivity tools, including Microsoft Office Suite

·         4 years professional experience

·         Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines

·         Prior experience using spreadsheet software, including Excel

·         Proven experience being able to handle multiple tasks at the same time

·         Notable organizational skills and the ability to provide organization and structure that others can follow

·         Strong communication skills and willingness to make phone calls, emails, and other communications with clients

·         Comfortable working independently when needed, or as part of a team

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