Administrative Assistant

A Reputable Company

Job Summary

This candidate will act as the office manager and also the Personal Assistant to the Managing Director

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Responsibilities:

  • Manage office supplies stock and place orders
  • Organize a filing system for important and confidential company documents
  • Distribute and store correspondence (e.g. letters, emails, and packages)
  • Arrange travel and accommodations for associate
  • Assist the General Manager to work effectively by organizing and prioritizing his tasks in the various countries
  • Coordinate and maintain agenda, including organizing of all appointments, meetings, and travel arrangements
  • Schedule team meetings, prepare agenda and draft minutes
  • Liaise with internal (German Headquarters, Africa Management Team) and external stakeholders
  • Arranging in house and external events
  • Health, Security & Environment Coordinator
  • Answer queries by employees and clients


Qualifications and Requirements:

  • University degree in Business Studies/Management/ Administration
  • Language: Fluent in English (speaking and writing); French is a plus
  • 2 years experience in a similar position in a multinational company
  • Excellent working knowledge of MS office (word, excel, PowerPoint)
  • Knowledge of SAP will be an advantage
  • Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly
  • Ability to communicate effectively both internally and externally with high attention to detail
  • Highly organized and able to multitask; ability to prioritize the project, proactive, “can-do attitude

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