Job Summary

The Accounts Officer shall ensure oversight responsibilities over Accounts Assistants as well as ensuring day-to-day record keeping of the account department are managed in accordance with acceptable standards and laws. He / She works under the Finance Manager.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description/Requirements

Duties and Responsibilities:

  • Keep and maintain up-to-date asset register for the business.
  • Keep and maintain a general ledger account containing;
  • Payables
  • Receivables
  • Taxes : WHT, VAT, CIT
  • Bank account
  • Cash account
  • Loans
  • Rent
  • Revenue
  • Projects
  • Inventories and stationery stock
  • Forex Exchange transactions
  • Expenses
  • Prepayments
  • Staff salaries
  • Staff loans
  • Advance mobilization
  • Prepare bank reconciliation statements and submit it to Finance Manger by close of every week
  • Prepare liquidity reports and submit it to Finance Manger by the last working day of every week.
  • Prepare expenditure reports and submit it to Finance Manger by the last working day of every week
  • Oversee the proper filing of company documents.
  • Responsible for all official errands.
  • Prepare the trail balance for monthly management account preparation
  • Prepare the monthly management accounts and present to Finance Manager by 5th of the ensuing month for review.
  • Assist the Account Manager in the preparation of quarterly and the annual financial statements and reports.
  • Keep and maintain separate records for each client project and produce project report at end of every month
  • Ensure proper filing of payment receipts, invoices, contract letters, and other commercial documents in accordance with the acceptable company standard.
  • Ensure all budgeted payments are done on time
  • Ensure statutory payments (PAYE, SSNIT, and GLICO Pension) are done before 7th of the ensuing month.
  • Ensure withholding taxes accurately deducted (suppliers, service providers, Directors, Staff, rent) from applicable payments.
  • Reconciles financial discrepancies by conducting control account at end of each month.
  • Take responsibility of payments by verifying documentation, and requesting disbursements.
  • Prepare budget and financial forecasts for the business
  • Prepare budgetary control ( variance analysis ) at the end of each month
  • Conduct month-end and year-end close process ( control account )
  • Keep accounts information confidential and secure
  • Take responsibility of any assigned clerical duty
  • Keep up with financial and accounting standards, policies, regulation and legislation



Requirements

  • A good first degree in Accounting and or Finance
  • The ability to work under strict time constraints
  • The ability to prioritize work
  • Excellent written and verbal communication skill
  • Advance knowledge of bookkeeping and accounting standards and national laws and regulations
  • Comfortable with computer handling. Should know how to handle accounts through computer systems.
  • Must be competent in the use of Sage Software 
  • Problem solving skills are necessary. 
  • Professionalism is a must for the Accounts Officer. 
  • Must be able to work with teams and lead during crisis.

Applicants should send their CVs via email to d.frimpong@maybertgh.com

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