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4 weeks ago

Job Summary

As Accounts & Admin Officer, you would handle Administrative, HR and Accounts responsibilities. You would be expected to supervise the financial bookkeeping and records of the organization, provide administrative support to ensure the efficient operation of the office and carry out some HR activities. You will be responsible for recording transactions, payments and expenses and processing invoices. You would send out bills and invoices, follow up on overdue payments and ensure that the company’s invoices and payments match up correctly. You would also support in managing the employee lifecycle, especially as pertains to hiring new employees, onboarding and training them, and managing the employee-employer relationship (including compensation, benefits, and promotions). As part of your duties, you will carry out administrative duties such as filing, typing, copying, binding, scanning etc. This role requires and exhibits polite and professional communication via phone, e-mail, and mail.

  • Minimum Qualification:Degree
  • Experience Level:Mid level
  • Experience Length:2 years

Job Description/Requirements

Duties and responsibilities


Accounts

  • Creating and processing invoices
  • Cross-checking invoices with payments and expenses to ensure accuracy
  • Managing the company's accounts payables and receivables
  • Sending bills and invoices to clients
  • Tracking the organization’s expenses
  • Processing refunds
  • Communicating with clients regarding billing and payments
  • Reporting on statutory payments and requirements such as taxes.
  • Establishing and maintaining financial processes and procedures
  • Reconciliation of accounts


Admin

  • Provides administrative support to ensure efficient operation of office.
  • Answers phone calls, schedules meetings and supports visitors.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Supports team by performing tasks related to organization and strong communication.
  • Contributes to team effort by accomplishing related results as needed.


Human Resources

  • Supporting to prepare job descriptions, advertise vacant positions, and manage the recruitment process.
  • Coordinating the process of orientating new employees and training existing employees.
  • Monitoring employee performance, including staff at the outstation sites.
  • Overseeing the health and safety of all employees.
  • Implementing systematic staff development procedures.
  • Providing counseling on policies and procedures.
  • Ensuring meticulous implementation of payroll and benefits administration.
  • Collating information and reporting on issues that affect staff performance.
  • Ensuring accurate and proper record-keeping of employee information in electronic and digital format.
  • Any other tasks as assigned



Officer Skills and Qualifications

  • The incumbent should have the following skills and qualifications in order to handle their job duties effectively:
  • Adept computer skills and proficiency using accounting programs like QuickBooks, Zoho and Microsoft Excel
  • Strong verbal and written communication skills to interact regularly with clients regarding sensitive topics like billing and payments
  • Excellent organization skills for maintaining clear, accurate and meticulous financial records for a company
  • Attention to detail for ensuring the accuracy of a company's records and invoices
  • Multitasking in order to successfully handle multiple accounts, invoices and payments at various stages of execution
  • Excellent efficiency for handling any accounting issues quickly with minimal interference
  • Excellent reporting skills
  • Good administrative writing skills
  • Microsoft Office Skills
  • Organization
  • Ability to analyze information
  • Professionalism
  • Excellent verbal communication skills


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