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Training assistant

African Development Bank
Greater Accra Region Full Time Banking & Finance GHS Below 180
5 days ago

Job Summary

African Development Bank is seeking to recruit a Training Assistant   Job Title: Training Assistant   Job Location: Accra, Greater Ac...

  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description

African Development Bank is seeking to recruit a Training Assistant


Job Title: Training Assistant


Job Location: Accra, Greater Accra


Job Summary

  • Reporting to the Officer – Leadership and Employee Development, the Training Assistant supports Training and Development function of the Bank and specifically coordinates all activities relating to training delivery, evaluation & budgets


Job Description

  • Draft learning concepts notes for approval by supervisor, organise publication of associated training events and logistical requirements; seeking support as may be needed
  • Support processes relating to on boarding and induction programs; monitoring and reporting on attendance of scheduled programs/ learning events for all Bank staff
  • Assist in handling of learning and development applications
  • Assist in the maintenance and updating of the team’s library of training providers and training resources
  • Ensure the establishment, safe storage and appropriate disposal of centrally held learning and development files
  • Assist in undertaking learning and training needs analysis for the Bank
  • Assist in the development of annual learning and development plans
  • Support the design, administration and maintenance of evaluation records
  • Serve as focal point for training participants: deal with enquiries/messages in the absence of the Learning Officers, both face to face and over the telephone, from a variety of sources, including staff, Consultants, providers, etc
  • Assure printing of training support materials and handouts for training courses, and assist with the creation or formatting of these where relevant
  • Keep the SAP Training database, the shared folder and traditional training files up to date
  • Maintain all the required documents in a secure, efficient, and organized location
  • Maintain  hardcopies  and  electronic  copies  of  all  records  and  correspondence  to  ensure continuity of training
  • Assist with budget preparation, budget planning, monitoring and tracking

Training Event Administration

  • Lead core administrative and logistical activities for training programs/ events; including setup of rooms/ venues, catering arrangements; changing the layout of furniture, ensuring all required equipment are in place
  • Provide delegated support to external service providers
  • Prepare training event materials e.g. evaluation forms, prepare lists and any other materials agreed in advance
  • Ensure timely distribution of electronic training handouts to all participants
  • Manage staff attendances, absences at learning and training events and collate the data for required action .e.g. cost recovery
  • Keep track of daily learning, training and development expenditure by supporting the unit in analysing L&D spend across the organization by collating expenses by complexes and field offices
  • Contribute actively towards team and organizational objectives in line with the business needs of the section and the division
  • Maintain  and  update  Training  database  for all  participants  through  SAP training  module system,  produce  reports,  reports/statistical  information  for Training  officers as and when required. Support colleagues in the use of the database as required
  • Monitor training missions in the system
  • Send out course evaluation (feedback) questionnaires following training courses and compile

Support to E-learning

  • Support in the storage and update of staff learning historical records
  • Provide hands on support to the e-learning team
  • Assist the development of web graphics for the marketing of the KLMS in the Bank
  • Assist in the maintenance and update of learning and development pages of the Intranet


  • Process payment of training invoice for annual subscriptions, hotels, internal consultants and various providers
  • Ensure payment of per diem and reimbursement of travel expenses
  • Prepare a statement of expenditures to be sent to the Financial Department


Qualification and Requirements

  • Hold at least a Bachelor’s Degree or BAC+4 or Maîtrise or its equivalent in Human Resources Management, Business Administration, or other related disciplines
  • A certification or training in learning design and implementation will be an added advantage
  • Have a minimum of six (6) years of relevant experience in progressive positions preferably with international organization
  • Practical experience in administration of knowledge and training is desirable
  • Knowledge of training and staff development delivery mechanisms
  • Ability to effectively manage training logistics
  • Ability to build effective working relations with colleagues
  • Good knowledge of budgeting and planning are an asset
  • A high sense of initiative, enthusiasm and good team spirit, good organizational and interpersonal skills are strongly desired
  • Ability to adapt to a fast-paced, time-sensitive environment, and to complete tasks independently with minimal supervision
  • Ability to grasp and quickly learn internal systems with flexibility and adaptability to changing circumstances and the creativity in delivering solutions to business issues and problems
  • Ability to deal with multiple tasks simultaneously and to identify and manage interdependencies
  • Excellent written and verbal communication skills in order to deal with all levels of the client organization in a diverse, international institution structure
  • Strong time management and organizational skills
  • Strong analytical and problem-solving skills with the ability to think strategically
  • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other
  • Advance IT skills with the ability to design graphics, web pages and update information on the Intranet is a requirement
  • Competence in the use of standard Microsoft Office Suite applications and knowledge of  SAP would be an added advantage

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