Personal Assistant

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A Reputable Company

Job Summary

The services of a qualified personal assistant is required

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

  • Devising and maintaining office systems, including data management and filing.
  • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
  • Screening phone calls, inquiries and requests, and handling them when appropriate;
  • Seeing and greeting visitors at all levels of seniority
  • Organizing and maintaining diaries and making appointments;
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • Taking dictation and minutes
  • Carrying out background research and presenting findings;
  • Producing documents, briefing papers, reports and presentations;
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings;
  • Liaising with clients, suppliers and other staff.
  • Carrying out specific projects and research
  • Responsibility for accounts and budgets;
  • Taking on some of the manager's responsibilities and working more closely with management;
  • Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
  • Being involved in decision-making processes.

 


Qualification and Requirements

  • A Minimum of an HND or Degree required
  • At least 4 years relevant experience
  • Efficient
  • Discrete
  • Flexible
  • Self-motivated
  • Organised
  • Proactive
  • A good communicator
  • Tech- savvy
  • Reliable

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