Office Manager (Finance)

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Job Summary

Perform the duties of an Office Manager

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Administrative Functions

  • Maintains office services by organizing office operations and procedures; controlling (receiving and directing) correspondences; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • To support the company’s operations by maintaining office systems and supervising staff.
  • Protect the company’s culture, business ethics and etiquette and reputation
  • To create conditions with resources where people are able to perform their tasks efficiently and effectively.
  • Ensure the company compliances with all regulatory and other similar bodies
  • Organizing meetings and managing databases
  • Booking transport and accommodation
  • Organizing company events or conferences
  • Ordering stationery and furniture
  • Dealing with correspondence, complaints and queries
  • Preparing letters, presentations and report
  • Implementing and maintaining procedures/office administrative systems
  • Provided daily organizational and administrative support to the Executive Director and the firm as a whole.
  • Manage office documents and ensuring accurate filing of records for easy retrieval and references.
  • Management of Office correspondence
  • Assist the firm in fulfilling its statutory obligations by initiating SSF payment, support for company re-registration, PAYE and Filing of Annual Returns of the firm.


Accounting Duties

  • Managing office budgets
  • Maintain Petty Cash and Track office expenses
  • Assist with SSNIT and GRA filings and payments and other Statutory obligations
  • Write out Company’s cheques, get them signed and track them
  • Ensure funds disbursed are well accounted for with accurate receipts.
  • Establish procedures (checks and balances) for the reconciliation module to ensure all transactions are accurately recorded
  • Manage accounts for administrative budgets, expense forecasts, and bank reconciliations)
  • Manage statutory reporting, including payment of various taxes.
  • Ensure company's annual returns are filed and the annual renewal of the company's registration are complied with.
  • Follow up and collect all withholding tax certificates from insurance companies.


Qualification and Requirements

  • A minimum of a Bachelor’s Degree in Accounting, Finance or Administration
  • 3 years’ experience preferably in an administrative and finance role is plus
  • Initiative and Innovation
  • Strong Analytical skills
  • Preferably male but open for all


NB: Interested Candidates should have a Finance background


Job Location: Tema 

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