Organization: Days for Girls (DFG) West Africa
Job Title: Finance Manager
Location: Accra, Ghana
Reporting to: Country Director
Summary: Days for Girls’ mission is to reverse the cycles of poverty and violence by building efficient, direct and effective means for girls and women worldwide to improve their dignity, health and standing in their communities with access to sustainable menstrual health management and reproductive health knowledge for Every Girl. Everywhere. Period.
Days for Girls is a registered non-governmental organization that is committed to empowering women and communities by promoting access to menstrual health management options and reproductive health knowledge. The organization utilizes a multipronged approach to achieve its mission. Days for Girls Ghana’s mission focuses on embedding solutions to challenges created by lack of menstrual health management materials and reproductive health knowledge by partnering with local grassroots organizations and conducting comprehensive training and mentoring programs. This mission is powered by our three tier model offering locally made, high-quality washable menstrual hygiene kits, reproductive health education training, and women-led enterprise development. Our current priorities include strengthening our program delivery through regular evaluation, assessment and refresher trainings of our program staff, creation of follow-up support resources for program participants, and improved monitoring and evaluation systems.
The Finance Manager reports directly to the Country Director (CD) and has functional reporting lines to the Chief Finance Officer (CFO) – Days for Girls International. The incumbent establishes and ensures implementation of procedures, guidelines and work instructions for financial administration of the Country Office (CO) and carries out, optimises and oversees the financial accounting within the country, to ensure efficient implementation of DFGs regional operations. He/she is responsible for preparing financial reports for local management, full charge bookkeeping including payroll, inventory control and supply chain. He/she must be trained in QuickBooks.
Duties & Responsibilities: Accounting & Bookkeeping:
- Ensuring there are proper systems for receiving and paying out cash and cheques; setting up appropriate book-keeping and petty cash systems, and ensuring related documentation is kept;
- Ensuring other monies due to the organization are collected, that guidelines exist for action to be taken in cases of non-payment, and such action is taken if required;
- Ensuring receipts are issued, if required for money received by the organization
- Ensuring all income (including cash) is paid into the bank;
- Ensuring all bills are paid;
- Ensuring everyone handling money for the organization keeps proper records and documentation;
- Making journal entries in excel on a weekly basis (Every Friday);
- Posting (bi-weekly) journal entries to the company’s general ledger (using QuickBooks);
- Responsible for managing the company’s chart of accounts;
Financial Management, Planning & Budgeting:
- Responsible for tracking and reporting the organization’s expenses. Monthly reports shall be created through QuickBooks.
- Establishes, manages and oversees all technical and managerial aspects related to finance, grants management, results based finance and other financing instruments.
- Stays abreast on the latest development in tax and other related laws in the country; ensures that DFG complies with all Government statutory regulations including licensing payment of taxes and social security fund; ensures timely submissions of such deductions to the relevant authorities.
- Monitors financial reports and project cost reports/invoices against budget and contract requirements, alerts Country Director and CFO of necessary contractual or management actions based on that review; identifies financial tracking and analysis tools as needed to support decision-making and ongoing management review.
- Ensures the effective management and monitoring of the annual budget for the CO and all projects and maintains strict control of all expenditures through performance-to-budget analysis on a monthly basis.
- Prepares the annual budget for the Country Office and supports the CD and Country team in reviewing the budget of all projects before submitting to external partners or HQ.
- Prepares cash flow projections in accordance with procedures, and manages the cash flow of the country program in order to ensure that (a) sufficient funds are always available, and (b) management is properly aware of the total funds available.
- Responsible for liaising with the bank, the organization’s auditors or other financial institutions on behalf of the organization.
- Responsible for preparing and implementing financial management controls.
- Ensure that the financial elements of the organization are in accord with its vision, mission and strategic plan.
- Ensures that all staff are aware of the financial accountabilities; communicates on financial expectations and provides constructive feedback on forecasts and expenditures; coordinates with country officers to set a yearly activity plan for upgrading staff financial skills and capacity and leads the implementation; ensures that all project staff are familiar with the roles and responsibilities in relation to financial management and accountability.
- Review and analyse yearly Country and Project financial planning and supports the program team in preparation of proposal and operational budgets and translation of the program activities into figures; supports the Program Officer (PO) liaising with Projects and partners in the process of budget reviews, analysis and templates. Advise CD & PO on cost recovery methods and techniques.
- Upholds the 0-tolerance for fraud policy and provides guidance to the Country Director as necessary.
- Ensures the development of effective and efficient functioning of financial operations and systems in the CO and all Project offices.
- Preparing and presenting financial reports and accounts when required by Days for Girls International and stakeholders.
- Reporting, in writing, to the Core Management team on the organization’s financial position
Payroll & Administrative Functions:
- Monitors the payment of salaries and allowances of local staff; ensures the timely payment of taxes, insurance and benefits, and ensures the maintenance of payroll records.
- Ensures all financial files are complete and up to date including Social Security Payment
- Keeps himself/herself up to date on current legislation relating to staff compensation and other relevant information related to finance.
- Purchase request- ensures whether proper purchase related templates are used and all purchases are correctly analysed and adequate supporting documents are well maintained as per the checklist and aligned with Policies.
- Travel Authorization - ensures proper Travel related Templates are used and travel related data are properly reviewed, analysed and adequate supporting documents are well maintained as per the Policies.
- BA in Business Administration, Accounting or Finance; MBA a plus (CA/ACCA/CIMA or equivalent desirable)
- 5-7 years experience in senior level finance and administrative management in a development organization
- Fluency in English compulsory, both oral and written; Proficiency in Twi is required and French preferred
- Expert familiarity with Quickbooks accounting software
- Possess strong analytical skills, ability to work in a self-directed fashion within a team-oriented structure, solid work ethic, and professional maturity
- Must demonstrate leadership qualities and the ability to perform in an entrepreneurial environment
- Demonstrated capabilities in creating financial systems for a growing NGO
- A passion in areas of women’s health, girls education, and/or sustainability
- Knowledge and understanding of project finance, supply chain, and proposal writing
- Excellence in project management abilities, both individually and as part of a team
- Ability to think ahead, plan and achieve key performance goals over period of time
- Competence in multi-tasking & managing several priorities; ability to lead and be result oriented
- Experience in budgetary management, forecasting and financial control
- Excellent MS Office: Outlook, Word, Excel, and PowerPoint
- Experience in office bookkeeping and accounting
- Ability to travel locally and internationally is required
- Ability to legally work in Ghana, without sponsorship
Note: Applications will be reviewed on a rolling basis. Posting will remain open until the position is filled. Submit your application earlier to have a greater chance of selection.
**The successful candidate will be employed as a local staff member of Ghana. Compensation and benefits will follow the local package. This is not an international position. To apply: Send your cover letter with salary requirements, CV, and list of at least 3 references to [email protected]