Job Summary

The finance and administrative officer is responsible for ensuring that financial administration functions well in accordance with GIZ standard procedures.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

Job Title: Finance and Administrative Officer 

Job Location: Accra, Greater Accra Region 

Project: Forest Landscape Restoration

Reports to: Team Leader

Assignment Period: The contract ends on 31.12.2020

Job Description
▪ Supporting FLR office with all administrative matters
▪ Effectively coordinating with the staff of the Finance Team at the Country Office
▪ Processing cheques, bank transfers and deposits at the bank
▪ Handle bank and Cash book
▪ Ensuring that financial and administrative regulations are complied with
▪ Monitor income, expenditure and the monthly bank reconciliation
▪ Manage the processing of requests for project funds
▪ Monitor real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the Head of Finance & Administration
▪ Ensure realistic receivables list is maintained at all times
▪ Check the vouchers and receipts submitted by advisors for completeness and allocation to cost units and categories, and corrects these where necessary
▪ Advise on financial aspects of projects
▪ Organising vouchers and other accounts documents in readiness for internal control and audit
▪ Prepare travel claims and transport for partners when necessary
▪ Calculate national travel claims and travel advances
▪ Follow up on pending travel advances and ensures refunds are made where necessary
▪ Carry out accounting tasks using WINPACCS Cashbook, prepares monthly accounts and monthly bank reconciliation statement
▪ Submit the end-of-month accounts from the project accounting and vouchers (through or from WINPACCS) to the Head of Finance & Administration for approval and forward them to GIZ Country Office
▪ Routinely monitor costs in accordance with project requirements

▪ Minimum requirement Bsc/BA in accounting, finance or similar area, MBA would be an dded advantage
▪ 4-5 years professional experience in a comparable position
▪ In-depth knowledge of accounting software (e.g. WinPACCS Cashbook)
▪ Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
▪ Confidential handling of data and information
▪ Very good knowledge of the English language, ideally a knowledge of German
▪ Excellent team player
▪ Result oriented performance
▪ Attention to detail and quality performance
▪ Very good communication skills
▪ Proactive attitude towards work, personnel and institutional changes
▪ Punctual attitude
▪ Willingness to update skills as required by the tasks to be performed

Our Offer
Competitive GIZ salary grid (Band 4 Ghana), SSNIT, Health insurance, as well as 13th Month Salary and Annual Bonus

Interested and suitable applicants are to forward their applications with detailed curriculum vitae and a one – page cover letter: under the registration number 2019/FLR/07/01 to [email protected]

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