Job Location: Labone, Greater Accra
Reporting: Reports directly to the Chief Executive Officer.
1. Financial Management and Banking Relations:
The Finance and Administration Manager will ensure long term sustainability of the organization and support the growth of the company through the following activities:
1.1. Manage Financial Planning and Banking Relations:
a. Prepare and maintain financial forecasts in consultation with the CEO/MD and others (including the annual budget and the medium term business plan); b. Manage relationships with investors and support the CEO/MD in designing and implementing appropriate financing tools for the company; c. Design appropriate financial due diligence procedures for all imports and other activities and perform financial assessment of the company. d. Management of Letters of Credit. e. Accurately forecasts annual, quarterly and monthly revenue streams. f. Develops specific plans to ensure revenue growth in all company’s products. g. Collaborates with CEO/MD to establish and control budgets for sales promotion and trade show expenses.
1.2. Manage financial monitoring and reporting:
a. Ensure efficient financial monitoring and reporting (including monitoring expenses and revenues, reviewing and upgrading existing procedures, ensuring production of appropriate financial reports for internal and external clients); b. Ensure high quality accounting (including overseeing day to day accounting, managing the year-end audit process); c. Organize and prepare audit and finance committees meetings. d. Maintains customer confidence and protects operations by keeping financial information confidential e. Prepares special financial reports by collecting, analyzing and summarizing account information and trends. f. Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports. g. Reconciles financial discrepancies by collecting and analyzing account information h. Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports. i. Prepares asset, liability and capital account entries by compiling and analyzing account information. j. Provides quarterly results assessments of sales staff’s productivity. k. Reviews expenses and recommends economies.
2. Administration management:
The Finance and Administration Manager will ensure high quality administrative support thanks to the following activities:
2.1. Oversee general administration and Payroll Management:
a. With support from the Office Administrator, oversee office management duties; b. Manage the relationship with the information technology contractor; c. Oversee travel arrangements and monitor travel expenditures. d. Coordinates proper company resources to ensure efficient and stable sales results.
2.2. Ensure compliance:
a. Ensure compliance with relevant local regulations; b. Ensure compliance with internal policies and investors’ requirements. c. Substantiates financial transactions by auditing documents. d. Maintains accounting controls by preparing and recommending policies and procedures. e. Prepares payments by verifying documentation, and requesting disbursements f. Maintains customer confidence and protects operations by keeping financial information confidential.
2.3. Manage Human Resources:
1. Manage payroll related activities (including advising team leaders on appropriate salary levels, reviewing company salary grid, overseeing pay outs to employees); 2. Develop and manage human resources procedures; 3. Support team CEO/MD in relation to recruitment processes and human resources matters. 4. Development of documents for payroll management. 5. Staff training and upgrading requirements and schedules 6. Holds regular meetings with all staff.
Qualification and Requirements
A university degree in Finance and Accounting or Business studies is preferred or a Master’s Degree; or a minimum of seven years of related experience or training in FMCG sector; or the equivalent combination of formal education and experience. Problem-solving and analytical skills to interpret sales performance and market trend information. Proven ability to motivate and manage the company in the absence of the CEO/MD. Experience in the preparation of year-end financial reports and auditing. Excellent oral and written communication skills, plus a good working knowledge of Accounting software (QUICKBOOKS) and Microsoft Office Suite is required. A valid driving license.